Decisions

The Director of Communities, Housing and Environment has taken the decision:
• To approve the spend of £208,095 of Home Office grant funding as per the funding application submitted by the West Yorkshire Combined Mayoral Authority of behalf of Leeds City Council.

The Director of Communities, Housing and Environment has:-

a) Approved the award of a contract to Horticon Limited to the value of £125,530 to deliver a community garden in Lincoln Green.

b) Recognised that Appendix 1 – Tender Analysis Report – should be designated exempt from publication in accordance with information procedure rule 10.4(3).

The Chief Officer of Housing gave his approval to extend the current Fire Equipment Contract for 3 months to enable a procurement process to be undertaken. The extension will be for 3 months. This will ensure we do not encounter a gap in service delivery. The new contract will be for a three-year period with an option to extend by 2 x 12 months to start on the 1st April. This extension bridges the gap between Jan and March 2023.

This extension of 3 months is within the procedural rules that allow sufficient time to manage a new procurement. The governance for the new contract is already in place and the procurement project has started and is on target to deliver within the timescales of this extension.

The Chief Officer, Civic Enterprise Leeds has approved the following contract awards:
55986 – LBS Responsive Van Stocks, Void Materials & Counter Collection to Jewson Partnership Solutions, commencing 1st April 2023 for a period of 4 years, with the option to extend for up to a further 4x12months. The estimated annual value for this contract will be
£1,650,000.

55985 – LBS General Building Materials Counter Services to Jewson Partnership Solutions and Wolseley UK Limited, commencing 1st April 2023 for a period of 4 years, with the option to extend for up to a further 4x12months. The estimated annual value for this contract will be £1,400,000.

The council has been approached by the Leeds Hackney carriage Joint Trade Council to increase the fares for hackney carriage journeys in the city.

The council has decided to consult on the requested fare increase. Depending on the results of the advertisement/engagement/consultation, the council will implement a second delegated decision to implement the revised fares.

The Director of City Development authorised

1. A fully funded injection of £268,631 into the Capital Scheme No. 32019/ROO/000 and Authority to Spend on the proposed replacement/repair of areas of the roof of the Leeds Playhouse building.
2. A revised works area plan be attached to the Site Access Licence Agreement completed between the City Council and Leeds Theatre Trust Ltd in recognition of the extended works area required to carry out the additional replacement/repair works to the roof of the Playhouse building.

The Chief Officer Civic Enterprise Leeds approved the procurement, by using the TPPL Framework, to replace 6 vehicles under the Vehicle Replacement Programme at an estimated cost of £423.6K

The Chief Officer Civic Enterprise Leeds approved the award of a contract to Fuchs Lubrication (UK) Plc Response Ltd, by accessing ESPO framework 106_19,for a period of four years from 1 December 2022, with estimated value of £45,000 per annum (£180,00 in total)

The Director of Children and Families approved the creation of position IDs for two new PO4 Commissioning Managers and one new PO2 Commissioning Officer to sit within the Childrens Commissioning Team to undertake commissioning for One Adoption West Yorkshire and the National Adoption Strategic Project Team and increase capacity across the Learning & Early Help area of the Commissioning Team to support the functions of the Commissioning Lead role for the Leeds SAFE Taskforce.

The Chief Officer HR gave approval for a one-off lump sum to be paid to casual and essential car users to enable staff to continue to use their vehicle for work for the effective delivery of services.

The Director of Adults and Health has –


Approved the Procurement Strategy enabling the appointment of Kier Construction Limited using the YORbuild3 Medium Works framework Lot 1 through a direct award procedure and enter into a PCSA to complete the RIBA Stage 4 design for the Kirkland Autism Project. The estimated value of the PCSA is between £120,000 and £150,000 and will be developed once the procurement strategy is approved. The proposed PCSA is anticipated to commence November 2022 and end February 2023.


Noted that a further Design and Cost Report will follow in early 2023 to seek Director approval to award a Construction contract and incur costs related to it currently estimated at £6m. The Design and Cost Report will form a Key Decision and will therefore be subject to call-in procedure.

The Director of Resources has approved the extension of the existing contract with Whistl UK Ltd for 12 months from 1.2.2023 as detailed in the report ‘Approval to extend the existing contract for the provision of postal goods and services’, and in accordance with the ‘Approval to award a new contract for the provision of postal goods and services’ report dated 23 November 2021. This is a Significant Operational Decision following on from a Key Decision granting authority to procure which was taken on 3 December 2021(ref D54673).

Leeds City Council will receive £7,098,648.16 from the Department for Work and Pensions Household Support Fund (HSF) to support vulnerable residents with the costs of food, fuel and essential items until the end of March 2023.

Authorities are asked to prioritise supporting households with the cost of energy; however, the fund can also be used to provide support with food, essentials linked to energy and water, wider essentials, and housing costs in exceptional cases of genuine emergency.

The enclosed report outlines the proposal for distributing the HSF across the city to support vulnerable households. These proposals aim to ensure residents most in need receive support directly and quickly.

The Chief Officer Community Hubs, Welfare and Business Support:

a) Accepted the allocation of £7,098,648.16 HSF from the Department for Work and Pensions (DWP), to be used between 1st October 2022 and the end of March 2023.
b) Accepted the proposed levels of expenditure as outlined in the enclosed report to ensure that the funding meets the grant criteria to support vulnerable pensioners, families and individuals.
c) Agreed that the amounts per expenditure type may be varied to ensure that the funding is appropriately utilised and spent within the allowable grant criteria provided by Government.

The Director of Adults and Health has:-
Approved a procurement exercise to appoint a Community Health and Wellbeing Service Delivery Partner on a 24 month contract up to the total potential value of £400,000 by competitive tender through the Crown Commercial Service Framework RM6187 Management Consultancy 3
Approved the contract award via significant operational decision to the winning bidder following the tender evaluation.

The Chief Officer for Culture and Economy has agreed the content of a co-operation agreement with the Trust which sets out the respective roles and responsibilities to deliver the artwork by Yinka Shonibare as part of the LEEDS 2023 Year of Culture.

The Deputy Director of Social Work and Social Care Services has approved the expenditure of up to £235,200 to support recruitment of 15 experienced social workers from overseas.


The Deputy Director of Social Work and Social Care Services has approved the direct award of contract to Sanctuary Personnel Limited under Lot 1c of the CCS RM6162 ‘International Healthcare Professionals Recruitment and Associated Services’ Framework for £67,200k commencing on 17 November 2022 and ending on 31st March 2023 (with provision to extend for a further six months).

a) The Chief Officer (Highways and Transportation) instructed the City Solicitor to apply to the Magistrates’ Court for, and promote as required, a Stopping Up Order under Section 116 of the Highways Act 1980 for the areas of adopted highway as shown in red on drawing SD/217960/Z225/02 at Appendix B.

The Chief Officer, Operations and Active Leeds approved:
1) Receipt of funding (approx. £160,000) from the Integrated Care Board for the delivery of two separate programmes, Leeds Encouraging Activity in People (LEAP) and Enhanced Rehabilitation.

2) The creation of the following posts to deliver the programmes:

LEAP - 1 x LEAP Activator, Full Time (37 Hrs), graded C1, temporary post until October 2023.

Enhanced Rehabilitation – 1 x Health Programme Coordinator, (18.5 Hrs), graded C3, temporary until October 2023 & 1 x Health and Well Being Coach (27 Hrs), graded C1, temporary until October 2023.

The Chief Officer, Operations and Active Leeds approved:

1) Receipt of funding (approx. £160,000) from Macmillan Cancer Support for the delivery of a Cancer Prehabillitation Programme.

2) The creation of a temporary Macmillan Cancer Prehabilitation Activity Officer Grade SO2 on the Active Leeds Health Programmes structure for 24 months to deliver the programme from January 2023 to December 2024.

The Director of City Development:
1. Granted approval to purchase the properties, detailed in Confidential Appendix B, at Market Value as determined by Land & Property and authorised their use as designated Rough Sleeper accomodation, to be managed by Leeds Housing Options.
2. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix B. These property acquisitions will be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and a Homes England grant of £50,000 per property.
3. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
4. Noted that written approval to bring the properties back into council housing stock was provided by the Chief Officer (Housing) of Communities, Housing & Environment on the 29th September 2022, 6th October 2022 and 13th October 2022.

The Chief Officer Civic Enterprise Leeds approved the waiver of Contract
Procedure Rules 9.1 & 9.2 to approve the use of the chosen suppliers,
without seeking further competition, for a period of up to six months,
commencing on 14th November 2022 with an estimated value of
£160,000.00 (£192,000 incl. VAT). The chosen suppliers are as follows:

o JB HGV Services Ltd
o Lookers Ford
o Lookers Peugeot
o Vancare Ltd

The Chief Officer Operations and Active Leeds
- Authorised the approval to procure a contractor to carry out extension of the Legible Leeds pedestrian wayfinding system.

The Chief Officer of Asset Management and Regeneration has approved to extend 3 ground leases and grant Landlord consent for external alterations, as set out in confidential appendix.

The Chief Officer Civic Enterprise Leeds has noted the contents of this
report and has approved the award of Service, Repair, Maintenance and
Installation of Lightning Conductors contract to Central High Rise Ltd for a
period of four years with the option to extend for a further 12 months. The
estimated value of the contract will be £50,000 per annum. The contract will start on the 21st November 2022 with an initial end date of 20th October 2026, with the option to extend for a further 2 year period for an estimated value of £75,000 per annum.

Recognised that Appendix 1 should be designated exempt from publications in accordance with the Access to Information Procedure Rule 10.4(3).

The Chief Officer Civic Enterprise Leeds accepted the contents of this
report and approved the award of the Responsive TV Aerial contract to
MRM Electrical Solutions Limited for a period of four years with the option
to extend for a further 12 months. The estimated value of the contract will
be £50,000 per annum. The contract will start on 14th November 2022 and end on 13th November 2026.