Decisions

The Chief Officer (Highways and Transportation):

i) noted the contents of the report; and

ii) approved this amendment to the Highway Infrastructure Asset Management Strategy, to incorporate the Well Managed Highway Infrastructure, for implementation from Monday 29 October 2018.

The Chief Officer (Highways and Transportation):
i) noted the principles of the highway works as outlined in Section 6.2 and shown indicatively on Drawing Numbers 7409 100 Rev C3 and TDS2018-1B;
ii) noted the principle of loading and/or waiting restrictions shown indicatively on Drawing Number TDS2018-1B which will be developed at detail design stage and which will be the subject of a further report;
iii) approved the adoption of new highway construction on land shaded red on drawing number 7409 100 Rev C3 so that it can be added to the Council’s maintenance regime;
iv) gave authority to negotiate the terms of, and enter into, an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
v) gave authority to incur expenditure of £35,000 works costs and £15,000 staff costs and meet the costs of any other works resulting from the outcome of Safety Audits and consultations, all to be fully funded by a developer through a Section 278 Agreement; and
vi) gave authority to carry out the detailed design, tender and implement the works as set out in Section 6.2.

The Chief Officer (Highways and Transportation):
i) noted the detail of the highway works as outlined in section 3 and shown on drawing number 3304/SK001/012 Rev A Site Access Arrangement City Reach 1.
ii) gave authority to incur expenditure of £10,000 staff costs and £7,000 TRO costs to be fully funded by the developer through the S278 Agreement.
iii) approved the adoption of new highway construction to widen the existing footway to a consistent 3.0m width on land shaded grey on drawing number 3304/SK001/012 Rev A Site Access Arrangement City Reach 1 so that it can be added to the Council’s maintenance regime.
iv) requested the City Solicitor to advertise a draft Traffic Regulation Order on Kirkstall Road for no loading at any time along the site frontage and relocation of the bus stop and, if no valid objections are received to make, seal and implement the order as advertised;
v) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980 whereby the developer will design and procure the highway works at their expense and the Council will check the design of the work and inspect the construction, with step in powers should the works not be managed or constructed to appropriate standards.

The Chief Officer (Highways and Transportation):
i) noted the contents of the report; and
ii) approved the application from Roxy Ball Room, for a licence to operate a street café on the highway at Merrion Street, Leeds, from 11.00am to 11pm as shown on the attached drawing Unnumbered, to expire on the 31 March 2019 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation) approved the extension of the Noise Insulation Contract for a further 12 months to the 30th November 2019 in accordance with its terms and conditions.

The Director of Resources & Housing agreed to approve the decision to novate Interserve’s electricity contract with Engie, to Leeds City Council with effect from 01/11/18.
The Director of Resources & Housing agreed to note that the Council has taken over gas purchasing for the BSF school and leisure PFI sites with effect from 01/11/18, including these in its wider supply contract arrangements with Engie.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Chief Officer for Culture and Sport approved the waiver to procure the offering of licensed industry specific fitness classes for a period of 4 years, due to the following contracts procedure rule(s):

• Contracts procedure rule no 3.1.6 – requirement to use existing suppliers.

• Contracts procedure rule no 3.1.15 – requirement to use the council’s standard tender documents.

The service will maintain a list of licensed suppliers and add/delete as and when appropriate.

The Chief Planning Officer has approved the City Council’s response to the Pre-Submission Draft Shadwell Neighbourhood Plan.

The Director of Communities and Environment gave authority to commence a procurement for the support and maintenance of the Council’s Contact Centre Technologies and associated Telephony estate and supply of associated goods and services.

The Head of Asset Management has accepted to list the Shadwell Post Office and Village Store, 53 Main Street, Shadwell, Leeds, LS17 8HQ on the List of Assets of Community Value on the basis that the nomination satisfactorily meets the criteria laid down in the Localism Act 2011.

The Head of Asset Management has accepted to list the Red Lion Public House, 60 Main Street, Shadwell, Leeds, LS17 8HH on the List of Assets of Community Value on the basis that the nomination meets the criteria laid down in the Localism Act 2011.

The Natural Environment Manager authorised the City Solicitor to make and advertise a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of a claimed Footpath at Wotley Low Mills, Wotley shown on the map attached as Background Documents A and to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Chief Officer Culture and Sport approved the award of a contract for the supply of beers, wines and spirits to Matthew Clark Bibendum Limited. The contract will commence on 1 January 2019 for a period of three years, with an option to extend for a further 1 year.

The Director of Resources and Housing approved the recommendation to waive Contract Procedure Rules 8.1 and 8.2, using the authority set out in CPR 1.3, to enter into a new contract for up to 14 and a half months of up to £56,054 with Basis Yorkshire, for the provision of targeted, intensive support for women with complex needs. The contract will run from 15 January 2019 to 30 September 2019, for £32,846 with the option to extend the contract for a further 6 months up until 31 March 2020, for £23,208.
Agree to continue to receive quarterly performance reports and case studies, outlining key activity undertaken and outcomes achieved.

The Chief Officer, Asset Management and Regeneration has approved the terms agreed for the grant of an agreement for lease and sub-lease of the subject unit.

The Chief Officer Employment and Skills approved:

- The award of eight year contracts for £0 value to deliver apprenticeships End Point Assessment to Council staff under the Council Apprenticeship Levy Employer-Provider Programme 2018-26 to three providers as set out in the Confidential Appendix 1.

- The recommended maximum annual Apprenticeships Levy draw-down set out in Confidential Appendix 1 allowing individual End Point Assessment provider orders to be raised on demand and in accordance with Contract Procedure Rules to enable effective programme management to maximise Council apprenticeships outcomes.

The Director of City Development authorised the Waiver of Contract Procedure Rules 9.1 and 9.2 to allow the construction of eight new market stalls within the 1981 Market Hall without the need for inviting competitive tenders for their provision.

The Director of Children and Families approved the procurement of a counselling service to be delivered in the Children’s Centres located in the 30% most deprived areas of Leeds via competitive tender. The contract will be for three years; commencing on 1st July 2019, expiring on 30th June 2022. There will be two options to extend of 12 months. The maximum contract value will be £160k p.a.

The Chief Officer Asset Management and Regeneration has given approval to sell land at Breary Lane, Bramhope, Leeds, LS16 on the amended terms detailed in the attached confidential appendix.

The Chief Digital & Information Officer, Resources and Housing agreed to approve a waiver of CPR’s 8.1 and 8.2 for the direct contract award to VPM Ltd for the implementation of Cornerstone OnDemand’s Recruitment and On-Boarding module at a value of £32,000.

The Chief Officer Culture and Sport:

(a) approved the invocation of the following Contract Procedure Rule:
8.1 & 8.2 - to enter into a contract with a value of between £10K and £100K without seeking full competition.

(b) appointed QED Productions Ltd to undertake the necessary projection works for light night Leeds 2018 to provide three centrepiece projections across the city centre for the Light Night Leeds event.

The Chief Planning Officer has:

• Approved the updated CLIS for publication and formal adoption in October 2018.

• Noted that it is intended to review the CLIS as and when necessary but as a minimum within 5 years from the date of publication.

The Chief Planning Officer has designated the revised Headingley and Hyde Park Neighbourhood Areas pursuant to Section 61G and 61I of the Town and Country Planning Act 1990

The Chief Planning Officer has made the Walton Neighbourhood Development Plan.

The Head of Service Learning Systems agreed to:

1. Sanction the requirement to enter into an ‘Early Works’ agreement with the LLEP for ICL to deliver ‘package one’ of the ‘Early Works’ programme necessary to meet the critical path programme for expansion of Allerton Church of England Primary School. This will take the form of an ‘Early Works’ agreement between the authority and Leeds D&B One Ltd for the sum of £244,057.53.

2. Approve the expenditure of £244,057.53 from capital scheme number 32655/ACE/EAR for the completion of ‘package one’ of the ‘Early Works’ programme at Allerton Church of England Primary School.

3. Note that this constitutes the first of two separate ‘Early Works’ packages required at Allerton Church of England Primary School prior to entering into formal contract in on the 7th January 2019. Package one, detailed within this report, includes for site preparation activities and procurement of key materials only.

4. Note the programme dates identified in section 4.0 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible.

The Deputy Director of Children’s Services approved invocation of contract procedure rule 21.1 to extend the contract for a period of 12 months for the provision of the Leeds Children’s Rights & Advocacy service.

The Director of Children & Families agreed to:

• Give authority for the Children’s Centre Agreement to be executed and completed to ensure that Red Kite Learning Trust are obliged to provide the specified Children’s Centre services from the Meadowfield Primary, Colton Primary and Templenewsam Halton Primary sites and to ensure that the Red Kite Learning Trust are liable to pay any claw back monies requested by the ESFA should they cease to provide those services.

• Give authority for the Local Authority calculated annual revenue amount to be payable to the Red Kite Learning Trust for the staffing and running costs of Meadowfield Children’s Centre and Templenewsam Halton Children’s Centre.

• Note the change to the decision to incorporate the children’s centre agreement within the CTA and instead draws up a separate agreement.

The Director of Resources & Housing approved the business case in respect of the three Fire Safety Officers, and that these three posts would be recruited to with immediate effect.

The Director of Resources and Housing agreed to note the required expenditure of £1.05M for the fleet replacement programme in 2019/20 financial year to ensure compliance with the introduction of the CAZ for mobile libraries by January 2020 and provide authority to procure these vehicles. The Director also agreed to note the required expenditure of £1.71M for the fleet replacement programme in 2019/20 financial year to ensure compliance with the introduction of the CAZ for RCVs that cannot be replaced by a CNG version by January 2020 and provide authority to procure these vehicles.