Decisions

Following approval of the statutory process Carr Manor Community School (Primary Phase) is due to expand to two forms of entry with effect from September 2019.  This request seeks to secure funding to enable a package of ‘early works’ to be completed prior to financial close to ensure that the September 2019 completion date for critical path activities is met.  Works included will be limited to pre-start activities and securing of key resources.

The Director of Childrens & Families agreed to:

1.  Approve the requirement to enter into an ‘Early Works’ agreement with the LLEP for Portakabin Limited to deliver ‘package two’ of the ‘Early Works’ programme necessary to meet the critical path programme for expansion of Carr Manor Community School (Primary Phase).  This will take the form of an ‘Early Works’ agreement between the authority and Leeds D&B One Ltd for the sum of £749,000.

2.  Approve the expenditure of £749,000 from capital scheme number 32655/CAR/000 for the completion of ‘package two’ of the ‘Early Works’ programme at Carr Manor Community School (Primary Phase). 

3.  Note that this constitutes the second of two separate ‘Early Works’ packages required at Carr Manor Community School (Primary Phase) prior to entering into formal contract following determination of the planning application on the 6^th March 2019.  ‘Package two’, detailed within this report, includes for essential ground works and activities within the Portakabin factory necessary to ensure the critical path is met.  Construction activities on-site will no commence until Planning has been issued, these works are included here to ensure they are ‘pre-approved’ and can be commissioned immediately without further delay to programme. 

4.  Note the programme dates identified in section 4.0 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible. 

5.  Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them to enter into all other agreements required to deliver this project.

Key Delegated Decision to approve expenditure over £250k in respect of the 2019/20 Planned Maintenance Programme.

The Director of Children and Families agreed to:

i)  Approve the proposed programme of Planned Maintenance works in maintained and Foundation (Trust) schools to be delivered during 2019/20 and funded from the available Schools Condition Allocation grant.

ii)  Authorise expenditure of £5,000,000 of the available Schools Condition Allocation grant on these essential condition works.

iii)  Approve the proposed procurement strategy, including the use of the internal provider for some work areas and the Constructionline framework for the remaining programme.

iv)  Note that £1,705,400 of previous year’s School Condition Allocation with pre-existing Authority to Spend is still available to be utilised towards the 2019/20 Capital Maintenance Programme, based on current outturn projections for previous year’s maintenance schemes.

Give authority to incur expenditure of £3,059,926 in respect of 2018/2019 & 2019/20 Devolved Formula Capital Grant.

The Director of Children & Families agreed to:

a)  Give authority to incur expenditure of £3,059,926 in respect of the 2017/18 & 208/19 Devolved Formula Capital grants.

b)  Note that the deadline for implementation is 31^st March 2019 and the responsible officer is the Built Environment Team Lead.

To approve additional budget allocation for 2018/19 of £845k extra government grant.

The Director of Resources and Housing approved the additional budget allocation for 2018/19

Permission to extend the contract for the provision of Class 1 domestic heating materials.

The Director of Resources and Housing agreed to approve the extension of the DN217570 Domestic Heating Materials contract for 12 months from 1st April 2019 to 31st March 2020.  The contractor is Jewson Limited t/a Graham Plumbers Merchant and the approximate value of the extension is £3,000,000 per annum.

The Director of Resources and Housing is requested to approve the waiver of Contract Procedure Rules numbers 9.1 and 9.2 – high value procurements – to enter into a range of temporary contracts to continue working with existing contractors.

This will support continuity of service delivery via Leeds Building Services of responsive activity and planned works, and help facilitate a full review of existing contract arrangements in line with our procurement strategy and enable the resulting competitive procurements to be undertaken.

The Director of Resources and Housing agreed to approve the waiving of Contract Procedure Rules CPR9.1 and 9.2 to enter into a range of temporary contracts to support Leeds Building Services delivery

Approval to waive these particlaur clauses of the Council’s CPRs is to allow continuity of all services & works to both Housing properties and Non-Housing/Civic Estate on a temporary arrangement whilst work progresses to establish the full contract/service requirements for both areas prior to, and during, the process of undertaking of several competitive procurement exercises to establish compliant, fit for purpose contracts, most of which will be subject to individual separate reports and Key Decisions.

We are seeking approval to establish these temporary contracts due to the absence and unavailability of specialist procurement resource in the Authority, at the point these contracts should have been reviewed for re-procurement purposes. A dedicated LBS Procurement Team within Resources & Housing in now in place, and are working to a coordinated, comprehensive workplan to deliver compliant contracts, and this is documented and managed through the LBS Procurement Strategy Workplan..

To give authority to spend £360K on the replacement of the flat rooves over the changing village and community hub at Aireborough Leisure Centre.

The Director of City Development gave authority to spend £360k on the replacement of the flat roofs over the changing village and community hub at Aireborough Leisure Centre.

To seek approval to extend the existing Cleaning Material, Equipment and Supplies framework contract for a further 12 months which will start on the 15^th February 2019 and end on 14^th February 2020. The value of the extension will be approximately £800k.

Approval to tender the Bikeability Cycle Training Contract

The Chief Officer (Highways and Transportation) granted approval to go out to tender for delivery of the Bikeability Cycle Training Contract from 1st September  2019 to 31st August 2021 with the option to extend the contract for a further 2 years to 31st August 2023.

To make decisions on the local funding formula for schools for 2019/20 and the transfer of funding from the Central Schools Services Block to the High Needs Block of the Dedicated Schools Grant (DSG). The council is responsible for deciding on a local schools funding formula for 2019/20, in order to distribute the Schools Block funding of the DSG to all maintained schools and academies.

The Director of Children and Families approved the proposed schools funding formula for 2019/20 and the transfer of £800k from the Central Schools Services Block to the High Needs Block of the 2019/20 Dedicated Schools Grant.

To ask for authority to progress the detailed design and implementation of highway works for the A654 Thorpe Lane / Middleton Lane Road Safety Scheme.

The Chief Officer (Highways & Transportation);

i)  noted the contents of this report,

ii)  gave authority to progress the detailed design and implement the highway works as shown on drawing no. 12570/LCC/HWT/01/DR/EP/MI_18d in appendix 1;

iii)  gave authority to the City Solicitor to advertise a draft Speed Limit Order and subject to no valid objections being received, to make seal and implement the Order as advertised,

iv)  gave authority to advertise a Notice under the provisions of the Section 90C of the Highways Act 1980 required for each proposed vertical deflection traffic calming feature; and

v)  gave authority to incur expenditure of £167,000 being £115,000 works costs, £46,000 staff fees, and £6,000 legal fees, funded by £124,800 of Section 106 receipts and £42,200 of Leeds City Council ‘Capital borrowing’.

Note a further £40,000 of already approved Traffic Management 2018/19 capital budget ( LCC capital borrowing ) has also been earmarked to contribute to further works costs of this scheme, giving a potential total funded spend of £207,000. 

Approval for Leeds City Council to enter into a funding agreement with Homes England for the sum of £990,000 Housing Infrastructure Funding to be utilised on remediation works to facilitate the delivery of housing at Leopold Street

The Director of Resources & Housing provided approval for Leeds City Council to enter into a funding agreement with Homes England for the sum of £990,000 Housing Infrastructure Funding to be utilised on remediation works to facilitate the delivery of housing at Leopold Street. The final version of the funding agreement is attached at Confidential Appendix 1.

Approval is given to Legal Services to finalise the detail of and for the Council enter into funding agreements with ChaCo and Unity HA for the HIF grant on the basis of the terms and conditions outlined within the finalised funding agreement at Confidential Appendix 1.

The Director of Resources & Housing approved ‘Exemption to Call In’ for this decision as outlined at 5.1.3 of the Executive and Decision Making Procedure Rules.

The Director of Adults and Health is asked to:

Give authority to proceed with a procurement process to appoint a suitable provider or providers to deliver community based short break services from 1^st October 2019.  The budget per annum is £1,299,440 and the contract period will be 3½ years with options to extend up to 24 months.

Waive CPRs 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3. in order to award new interim contracts direct to existing providers for a period of 6 months commencing 1^st April 2019.  The combined value of the interim contracts is £564,720.

The Director of Adults and Health gives authority to proceed with a procurement process to appoint a suitable provider or providers to deliver community based short break services from 1^st November 2019.  The budget per annum from April 2019 is £1,299,440 and the contract period will be 3 years and 5 months with options to extend up to 24 months.

The Director of Adults and Health has waived CPRs 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3. in order to award new interim contracts for a period of 6 months commencing 1^st May 2019 to Allied Health Services Ltd, Mears Care Ltd, Synergy Homecare, Leeds Jewish Welfare Board.

That the Director of Resources and Housing approves the creation of new staff positions to support the delivery of the Council housing growth programme

That the Director of Resources and Housing approved the creation of the 11 permanent new staff positions identified in this report onto the Resources and Housing structure in order that the Council’s target of delivering 1,500 new homes at a cost of £247.5 million of capital investment can be delivered over the next 5 years.

To approve the receipt and distribution of funding to Neighbourhood Networks from the Clinical Commissioning Group to the value of £300,000 per annum. This funding is a supplement to the recently awarded grant and is to run concurrently for the full five years of that funding.

The Director of Adults and Health approved the receipt and redistribution of £300,000 per annum to the Neighbourhood Network Scheme grants from NHS Leeds CCG via a Section 256 agreement.

The Director of Adults and Health noted that commissioning officers on behalf of Leeds City Council’s Adults and Health Directorate will liaise with colleagues in NHS Leeds CCG and Leeds City Council’s Procurement and Commercial Services to oversee the distribution of this funding and all necessary grant funding novations.