Details of officer decisions relating to planning applications.
Following approval of the statutory process Carr Manor Community School (Primary Phase) is due to expand to two forms of entry with effect from September 2019. This request seeks to secure funding to enable a package of ‘early works’ to be completed prior to financial close to ensure that the September 2019 completion date for critical path activities is met. Works included will be limited to pre-start activities and securing of key resources.
Decision Maker: Director of Children and Families
Decision published: 28/02/2019
Effective from: 14/02/2019
Decision:
The Director of Childrens & Families agreed to:
1. Approve the requirement to enter into an ‘Early Works’ agreement with the LLEP for Portakabin Limited to deliver ‘package two’ of the ‘Early Works’ programme necessary to meet the critical path programme for expansion of Carr Manor Community School (Primary Phase). This will take the form of an ‘Early Works’ agreement between the authority and Leeds D&B One Ltd for the sum of £749,000.
2. Approve the expenditure of £749,000 from capital scheme number 32655/CAR/000 for the completion of ‘package two’ of the ‘Early Works’ programme at Carr Manor Community School (Primary Phase).
3. Note that this constitutes the second of two separate ‘Early Works’ packages required at Carr Manor Community School (Primary Phase) prior to entering into formal contract following determination of the planning application on the 6th March 2019. ‘Package two’, detailed within this report, includes for essential ground works and activities within the Portakabin factory necessary to ensure the critical path is met. Construction activities on-site will no commence until Planning has been issued, these works are included here to ensure they are ‘pre-approved’ and can be commissioned immediately without further delay to programme.
4. Note the programme dates identified in section 4.0 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible.
5. Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them to enter into all other agreements required to deliver this project.
Wards affected: Moortown;
Lead officer: Christopher Gosling
Key Delegated Decision to approve expenditure over £250k in respect of the 2019/20 Planned Maintenance Programme.
Decision Maker: Director of Children and Families
Decision published: 28/02/2019
Effective from: 15/02/2019
Decision:
The Director of Children and Families agreed to:
i) Approve the proposed programme of Planned Maintenance works in maintained and Foundation (Trust) schools to be delivered during 2019/20 and funded from the available Schools Condition Allocation grant.
ii) Authorise expenditure of £5,000,000 of the available Schools Condition Allocation grant on these essential condition works.
iii) Approve the proposed procurement strategy, including the use of the internal provider for some work areas and the Constructionline framework for the remaining programme.
iv) Note that £1,705,400 of previous year’s School Condition Allocation with pre-existing Authority to Spend is still available to be utilised towards the 2019/20 Capital Maintenance Programme, based on current outturn projections for previous year’s maintenance schemes.
Wards affected: (All Wards);
Lead officer: Sally Lowe
Decision Maker: Director of Resources
Decision published: 12/02/2019
Effective from:
Decision:
The Director of Resources & Housing agreed
to waive CPR’s 8.1 and 8.2 and implement the initial
six-month extension (1st of 2) with Elisian Ltd for the provision
of the eCase hosted case management system (previously known as
MiCase). The contract value is £4,995 (01/04/19 to 31/09/19)
and an additional £4,860 (01/10/19 to 31/03/20): a combined
total of £9,855 for the 12 month period of 01/04/19 to
31/03/20.
Wards affected: (All Wards);
Lead officer: Jonathan Sharp
Decision Maker: Director of Children and Families
Decision published: 12/02/2019
Effective from:
Decision:
The Deputy Director, Children & Families
agreed the recommendation of a report relating to the placement of
a child/young person. The individual costs of the place are
£257,400.00.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Stephen Maw
Decision Maker: Director of Children and Families
Decision published: 12/02/2019
Effective from:
Decision:
The Deputy Director, Children & Families
agreed the recommendation of a report relating to the placement of
a child/young person. The individual costs of the place are
£142,740.00.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Stephen Maw
Decision Maker: Director of Children and Families
Decision published: 12/02/2019
Effective from:
Decision:
The Deputy Director, Children & Families
agreed the recommendation of a report relating to the placement of
a child/young person. The individual costs of the place are
£205,401.56.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable child or young person of the City and the actions being
taken to enable that person to live in a safe environment.
Wards affected: Various;
Lead officer: Stephen Maw
Decision Maker: Director of Children and Families
Decision published: 12/02/2019
Effective from:
Decision:
The Director of Children & Families agreed
to:
• Note the negotiations held with Solicitors acting on behalf
of the Governing Body and The Trust;
• Give authority for the Commercial Transfer Agreement between
Leeds City Council, the Governing Body of Bramhope Primary School
and The Collaborative Learning Trust to be executed and completed
to enable Bramhope Primary School to open as an Academy.
Wards affected: Adel and Wharfedale;
Lead officer: Sally Lowe
Decision Maker: Director of Children and Families
Decision published: 12/02/2019
Effective from:
Decision:
The Director of Children and Families approved
the award of a contract to Northpoint Wellbeing for the provision
of an individual counselling service to parents/carers of young
children (including ante-natal) in the Children’s Centres
located in the 30% most deprived areas of Leeds. The contract will
be for 3 years; commencing on 1st July 2019, expiring on 30th June
2022. The value of the contract is £159,969 p.a. The contract
will be for three years so the contract value over the life of the
contract will be £479,907. There is one 24 month option to
extend the contract.
Wards affected: Various;
Lead officer: Catherine Henderson
Give authority to incur expenditure of £3,059,926 in respect of 2018/2019 & 2019/20 Devolved Formula Capital Grant.
Decision Maker: Director of Children and Families
Decision published: 12/02/2019
Effective from: 28/02/2019
Decision:
The Director of Children & Families agreed to:
a) Give authority to incur expenditure of £3,059,926 in respect of the 2017/18 & 208/19 Devolved Formula Capital grants.
b) Note that the deadline for implementation is 31st March 2019 and the responsible officer is the Built Environment Team Lead.
Wards affected: (All Wards);
Lead officer: Sally Lowe
Decision Maker: Director of City Development
Decision published: 11/02/2019
Effective from:
Decision:
The Chief Officer (Highways &
Transportation) approved the extension of the West Yorkshire
Traffic Signal Maintenance Contract to 31st March 2020
Wards affected: (All Wards);
Lead officer: Nicola Martin
Decision Maker: Director of City Development
Decision published: 11/02/2019
Effective from:
Decision:
The Chief Officer (Highways &
Transportation);
i) noted the contents of the report; and
ii) approved the application from Pret A Manger, for a licence to
operate a street café on the highway at Infirmary Street,
Leeds, as shown on the attached drawing numbered LEEDSINF-Pret-01b,
to expire on the 31 March 2020 and that future licences be renewed
annually, subject to satisfactory operation, and with approval from
The Chief Officer Highways and Transportation.
Wards affected: Little London and Woodhouse;
Lead officer: Andrew Smith
Decision Maker: Director of City Development
Decision published: 11/02/2019
Effective from:
Decision:
The Chief Officer (Highways &
Transportation);
i) noted the contents of this report;
ii) considered and over-ruled the objections to Leeds City Council
(Traffic Regulation) (Speed Limit) (No.6) Order 2016;
iii) approved the revised scheme as shown on TM-02-2593-REV and
request the City Solicitor to remove Lakeland Crescent, Sandmoor
Avenue, Sandmoor Chase, Sandmoor Close, Sandmoor Drive, Sandmoor
Green, Sandmoor Lane and Sandmoor Mews from the advertised order
including their associated traffic calming features;
iv) approved the experimental use of Speed Indicator Devices (SIDs)
in lieu of traffic calming on The Avenue and The Fairway for an
initial period of 6 months with findings to be subject to a follow
up report; and
v) requested the City Solicitor to write to the objectors informing
them of the Chief Officer’s (Highways and Transportation)
decision.
Wards affected: Alwoodley;
Lead officer: Jonathan Waters
Decision Maker: Director of Communities, Housing & Environment
Decision published: 11/02/2019
Effective from:
Decision:
The Natural Environment Manager is requested
to authorise the declaration of the route as shown on Appendix A
between Ring Road, Shadwell and Winn Moor Lane as a public right of
way which will result in the addition of a bridleway to the
Definitive Map and Statement.
Wards affected: Cross Gates and Whinmoor; Harewood;
Lead officer: Claire Tregembo
To approve additional budget allocation for 2018/19 of £845k extra government grant.
Decision Maker: Director of Resources
Decision published: 08/02/2019
Effective from: 26/02/2019
Decision:
The Director of Resources and Housing approved the additional budget allocation for 2018/19
Wards affected: (All Wards);
Lead officer: Rob McCartney
Decision Maker: Director of Resources
Decision published: 05/02/2019
Effective from:
Decision:
The 11 Housing Advisory Panels (HAPs) are
supported by the Resources and Housing Directorate to invest in a
range of environmental and community related projects.
The panels are tenant led, each making recommendations for
financial support for projects in line with locally agreed
priorities and in support of the Councils 2018/19 priorities.
Between the 1 July 2018 and 30 September 2018 the panels supported
90 projects to a value of £182,943.92 A full list of projects
is provided in appendix 1.
Wards affected: (All Wards);
Lead officer: Ian Montgomery
Decision Maker: Director of Communities, Housing & Environment
Decision published: 05/02/2019
Effective from:
Decision:
The Chief Officer Elections and Regulatory
Services approved the schedule of fees for the provisions of Land
and Property Search service for the financial year 2019/20 as set
out in Appendices 1 and 2 of the report.
Wards affected: (All Wards);
Lead officer: Gareth Moore
Decision Maker: Director of Children and Families
Decision published: 04/02/2019
Effective from:
Decision:
The Chief Officer, Partnership & Health
approved the procurement of an accredited provider to deliver a
classroom based Post Graduate Certificate in Special Educational
Needs Co-ordination qualification available to schools in Leeds and
agree to funding unallocated places should the minimum threshold
not be met.
Wards affected: Various;
Lead officer: Kate Sibson
Decision Maker: City Solicitor
Decision published: 04/02/2019
Effective from:
Decision:
The Head of Governance and Scrutiny Support is
asked to approve the following appointment:
• Councillor Carmel Harrison fill a ‘whips
nominee’ vacancy on Leeds Playhouse.
Lead officer: Helen Gray
Permission to extend the contract for the provision of Class 1 domestic heating materials.
Decision Maker: Director of Resources
Decision published: 04/02/2019
Effective from: 20/02/2019
Decision:
The Director of Resources and Housing agreed to approve the extension of the DN217570 Domestic Heating Materials contract for 12 months from 1st April 2019 to 31st March 2020. The contractor is Jewson Limited t/a Graham Plumbers Merchant and the approximate value of the extension is £3,000,000 per annum.
Wards affected: (All Wards);
Lead officer: Adam Crampton
Decision Maker: Director of City Development
Decision published: 01/02/2019
Effective from:
Decision:
The Chief Officer Asset Management and
Regeneration approved;
(i) The procurement by the Merrion House LLP of a Hard Facilities
Management Service provider at Merrion House by using the Fusion 21
Compliance and Facilities Management Framework and, that the
evaluation criteria to be used to assess the suitability of bidders
to undertake the commission is split 60% price and 40%
quality.
(ii) The City Council will be the contracting authority for the
required Hard Facilities Management Service, but noting that the
contract agreement for such service provision will subsequently be
novated to the Merrion House LLP.
Wards affected: Little London and Woodhouse;
Lead officer: Chris Coulson
Decision Maker: Director of Resources
Decision published: 30/01/2019
Effective from:
Decision:
The Chief Officer Housing Management approved
the 50 tenant led environmental and community related funding
recommendations of the HAPs from 1 April 2018 to 30 June
2018.
Between the 1 April 2018 and 30 June 2018 the panels supported 50
projects to a value of £83,207.95. A full list of projects is
provided in appendix 1.
Wards affected: (All Wards);
Lead officer: Ian Montgomery
Decision Maker: Director of City Development
Decision published: 29/01/2019
Effective from:
Decision:
The Chief Asset Management and Regeneration
Officer agreed to:
a) Waive Contract Procedure Rules number 8.1 and 8.2 –
Intermediate Value Procurements, and increase the level of spend
with Atkins and Gensler to cover the cost of the interim
arrangements through the existing contract provision. The extension
of these arrangement will ensure contracts will secure the
continued provision of multi-faceted advice to supplement the work
of the council’s internal Urban Design Service, who will be
the design champions for work on the detailed development of plans
for Leeds Station, leading across multiple organisations, pending
the mobilisation and transition to the newly appointed advisor for
the classic station. The contracts will include terms for Atkins
and Gensler to attend meetings and commission bespoke pieces of
work for the council and its partners. These contracts will take
the form of a call off arrangement which will have a combined cap
of £40,000 each (£80,000 cumulatively).
Wards affected: Hunslet and Riverside;
Lead officer: Michael Diskin
Decision Maker: Director of Children and Families
Decision published: 29/01/2019
Effective from:
Decision:
The Director of Children and Families agreed
to the allocation of the targeted short breaks grants for delivery
of short breaks services from 1st April 2019 to 31st March 2020.
The decision will benefit children and young people with SEND and
their families by funding high quality and diverse targeted short
breaks. The total expenditure will not exceed
£536,280.43.
Wards affected: Various;
Lead officer: Helen Thomas
The Director of Resources and Housing is requested to approve the waiver of Contract Procedure Rules numbers 9.1 and 9.2 – high value procurements – to enter into a range of temporary contracts to continue working with existing contractors.
This will support continuity of service delivery via Leeds Building Services of responsive activity and planned works, and help facilitate a full review of existing contract arrangements in line with our procurement strategy and enable the resulting competitive procurements to be undertaken.
Decision Maker: Director of Resources
Decision published: 28/01/2019
Effective from: 13/02/2019
Decision:
The Director of Resources and Housing agreed to approve the waiving of Contract Procedure Rules CPR9.1 and 9.2 to enter into a range of temporary contracts to support Leeds Building Services delivery
Approval to waive these particlaur clauses of the Council’s CPRs is to allow continuity of all services & works to both Housing properties and Non-Housing/Civic Estate on a temporary arrangement whilst work progresses to establish the full contract/service requirements for both areas prior to, and during, the process of undertaking of several competitive procurement exercises to establish compliant, fit for purpose contracts, most of which will be subject to individual separate reports and Key Decisions.
We are seeking approval to establish these temporary contracts due to the absence and unavailability of specialist procurement resource in the Authority, at the point these contracts should have been reviewed for re-procurement purposes. A dedicated LBS Procurement Team within Resources & Housing in now in place, and are working to a coordinated, comprehensive workplan to deliver compliant contracts, and this is documented and managed through the LBS Procurement Strategy Workplan..
Wards affected: (All Wards);
Lead officer: Richard Nelson
To give authority to spend £360K on the replacement of the flat rooves over the changing village and community hub at Aireborough Leisure Centre.
Decision Maker: Director of City Development
Decision published: 28/01/2019
Effective from: 13/02/2019
Decision:
The Director of City Development gave authority to spend £360k on the replacement of the flat roofs over the changing village and community hub at Aireborough Leisure Centre.
Wards affected: Guiseley and Rawdon;
Lead officer: Helen Evans
To seek approval to extend the existing Cleaning Material, Equipment and Supplies framework contract for a further 12 months which will start on the 15th February 2019 and end on 14th February 2020. The value of the extension will be approximately £800k.
Decision Maker: Director of Resources
Decision published: 28/01/2019
Effective from: 13/02/2019
Wards affected: (All Wards);
Lead officer: Richard Jackson
Approval to tender the Bikeability Cycle Training Contract
Decision Maker: Director of City Development
Decision published: 25/01/2019
Effective from: 12/02/2019
Decision:
The Chief Officer (Highways and Transportation) granted approval to go out to tender for delivery of the Bikeability Cycle Training Contract from 1st September 2019 to 31st August 2021 with the option to extend the contract for a further 2 years to 31st August 2023.
Wards affected: (All Wards);
Lead officer: Rebecca James
To make decisions on the local funding formula for schools for 2019/20 and the transfer of funding from the Central Schools Services Block to the High Needs Block of the Dedicated Schools Grant (DSG). The council is responsible for deciding on a local schools funding formula for 2019/20, in order to distribute the Schools Block funding of the DSG to all maintained schools and academies.
Decision Maker: Director of Children and Families
Decision published: 25/01/2019
Effective from: 12/02/2019
Decision:
The Director of Children and Families approved the proposed schools funding formula for 2019/20 and the transfer of £800k from the Central Schools Services Block to the High Needs Block of the 2019/20 Dedicated Schools Grant.
Wards affected: (All Wards);
Lead officer: Louise Hornsey
To ask for authority to progress the detailed design and implementation of highway works for the A654 Thorpe Lane / Middleton Lane Road Safety Scheme.
Decision Maker: Director of City Development
Decision published: 25/01/2019
Effective from: 12/02/2019
Decision:
The Chief Officer (Highways & Transportation);
i) noted the contents of this report,
ii) gave authority to progress the detailed design and implement the highway works as shown on drawing no. 12570/LCC/HWT/01/DR/EP/MI_18d in appendix 1;
iii) gave authority to the City Solicitor to advertise a draft Speed Limit Order and subject to no valid objections being received, to make seal and implement the Order as advertised,
iv) gave authority to advertise a Notice under the provisions of the Section 90C of the Highways Act 1980 required for each proposed vertical deflection traffic calming feature; and
v) gave authority to incur expenditure of £167,000 being £115,000 works costs, £46,000 staff fees, and £6,000 legal fees, funded by £124,800 of Section 106 receipts and £42,200 of Leeds City Council ‘Capital borrowing’.
Note a further £40,000 of already approved Traffic Management 2018/19 capital budget ( LCC capital borrowing ) has also been earmarked to contribute to further works costs of this scheme, giving a potential total funded spend of £207,000.
Wards affected: Ardsley and Robin Hood; Middleton Park;
Lead officer: Kate Lee
Approval for Leeds City Council to enter into a funding agreement with Homes England for the sum of £990,000 Housing Infrastructure Funding to be utilised on remediation works to facilitate the delivery of housing at Leopold Street
Decision Maker: Director of Resources
Decision published: 24/01/2019
Effective from: 01/02/2019
Decision:
The Director of Resources & Housing provided approval for Leeds City Council to enter into a funding agreement with Homes England for the sum of £990,000 Housing Infrastructure Funding to be utilised on remediation works to facilitate the delivery of housing at Leopold Street. The final version of the funding agreement is attached at Confidential Appendix 1.
Approval is given to Legal Services to finalise the detail of and for the Council enter into funding agreements with ChaCo and Unity HA for the HIF grant on the basis of the terms and conditions outlined within the finalised funding agreement at Confidential Appendix 1.
The Director of Resources & Housing approved ‘Exemption to Call In’ for this decision as outlined at 5.1.3 of the Executive and Decision Making Procedure Rules.
Wards affected: Chapel Allerton;
Lead officer: Sarah May
The Director of Adults and Health is asked to:
Give authority to proceed with a procurement process to appoint a suitable provider or providers to deliver community based short break services from 1st October 2019. The budget per annum is £1,299,440 and the contract period will be 3½ years with options to extend up to 24 months.
Waive CPRs 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3. in order to award new interim contracts direct to existing providers for a period of 6 months commencing 1st April 2019. The combined value of the interim contracts is £564,720.
Decision Maker: Director of Adults and Health
Decision published: 21/01/2019
Effective from: 29/01/2019
Decision:
The Director of Adults and Health gives authority to proceed with a procurement process to appoint a suitable provider or providers to deliver community based short break services from 1st November 2019. The budget per annum from April 2019 is £1,299,440 and the contract period will be 3 years and 5 months with options to extend up to 24 months.
The Director of Adults and Health has waived CPRs 8.1, 8.2, 9.1 and 9.2 using the authority set out in CPR 1.3. in order to award new interim contracts for a period of 6 months commencing 1st May 2019 to Allied Health Services Ltd, Mears Care Ltd, Synergy Homecare, Leeds Jewish Welfare Board.
Wards affected: (All Wards);
Lead officer: Ian Brooke-Mawson
That the Director of Resources and Housing approves the creation of new staff positions to support the delivery of the Council housing growth programme
Decision Maker: Director of Resources
Decision published: 21/01/2019
Effective from: 06/02/2019
Decision:
That the Director of Resources and Housing approved the creation of the 11 permanent new staff positions identified in this report onto the Resources and Housing structure in order that the Council’s target of delivering 1,500 new homes at a cost of £247.5 million of capital investment can be delivered over the next 5 years.
Wards affected: (All Wards);
Lead officer: Mark Denton
To approve the receipt and distribution of funding to Neighbourhood Networks from the Clinical Commissioning Group to the value of £300,000 per annum. This funding is a supplement to the recently awarded grant and is to run concurrently for the full five years of that funding.
Decision Maker: Director of Adults and Health
Decision published: 21/01/2019
Effective from: 29/01/2019
Decision:
The Director of Adults and Health approved the receipt and redistribution of £300,000 per annum to the Neighbourhood Network Scheme grants from NHS Leeds CCG via a Section 256 agreement.
The Director of Adults and Health noted that commissioning officers on behalf of Leeds City Council’s Adults and Health Directorate will liaise with colleagues in NHS Leeds CCG and Leeds City Council’s Procurement and Commercial Services to oversee the distribution of this funding and all necessary grant funding novations.
Wards affected: (All Wards);
Lead officer: David Peel
Decision Maker: Director of Children and Families
Decision published: 07/01/2019
Effective from: 07/02/2019
Decision:
The Head of Learning Systems agreed to:
1. Approve the requirement to enter into an ‘Early
Works’ agreement with the LLEP for Portakabin Limited to
deliver ‘package one’ of the ‘Early Works’
programme necessary to meet the critical path programme for
expansion of Carr Manor Community School (Primary Phase). This will
take the form of an ‘Early Works’ agreement between the
authority and Leeds D&B One Ltd for the sum of
£248,750.
2. Approve the expenditure of £248,750 from capital scheme
number 32655/CAR/000 for the completion of ‘package
one’ of the ‘Early Works’ programme at Carr Manor
Community School (Primary Phase).
3. Note that this constitutes the second of two separate
‘Early Works’ packages required at Carr Manor Community
School (Primary Phase) prior to entering into formal contract
following determination of the planning application on the 6th
March 2019. ‘package one’, detailed within this report,
includes for site preparation activities and procurement of key
materials only.
4. Note the programme dates identified in section 4.0 of this
report, in relation to the implementation of this decision,
represents the critical path for project success and must be
adhered to where possible.
5. Note that the officer responsible for implementation is the Head
of Projects and Programmes, Asset Management & Regeneration and
authorise them to enter into all other agreements required to
deliver this project.
Wards affected: Moortown;
Lead officer: Christopher Gosling