Decisions

On the 18th March 2021, the existing Development Services Agreement (DSA) for the Leeds Existing Station Programme (LESP) was varied and authority was given for the Council to enter into a funding agreement with Network Rail to enable Network Rail to contribute to the Leeds Integrated Station Masterplan Partnership programme of work. 

Network Rail has committed to enter into a Funding Agreement with the Council to contribute to programme management office (PMO) costs for the delivery of the Leeds Integrated Station Masterplan (LISM) and management of the partnership governance.

This report is seeking authority to inject the Network Rail contribution of £556,380 into the capital programme for allocation to the Station Development programme and authority to spend for the delivery of the Station Development programme of work.

Spend includes a range of advisor and consultant services which support the delivery of LISM and associated rail programmes.

The Chief Officer Asset Management & Regeneration authorised the injection of £556,380 to the capital programme for Station Development and authority to spend.

To agree the school calendar for community and voluntary controlled schools and SILCs for the academic year 2023 – 2024

The Director of Children & Families approved the 2023-2024 term dates for maintained schools at appendix 1.

The Director of Adults and Health has –

Approved to undertake the procurement exercise to select a contractor to develop a residential care home for adults with severe learning disabilities and autism on the site of the former Kirkland House care home in north-west Leeds.

Noted that a further report will follow to outline the results of the procurement exercise and to seek Director approval to award a Pre-Construction Services Agreement, if appropriate with a further subsequent report for approval to spend and to enter into a NEC Construction Contract.

Approval needed to undertake a procurement of a contractor to carry out Steeplejack and Roofing Surveys including Minor Repairs of Multi Storey Flats.

The Director of Communities, Housing and Environment, in line with Contracts Procedure Rule 3.1.7, has approved a procurement strategy to competitively procure a contractor through a restricted procurement for the provision of Steeplejack and Roofing Surveys including Minor Repairs of Multi Storey Flats for Leeds City Council for a period of 3 years with the option to extend for a further 12 months at an estimated value of £200K per annum.

Leeds City Council has submitted a bid to the Department of Levelling Up, Housing and Communities (DLUHC) for Rough Sleeping Initiative funding for three years from 2022-25. The outcome is expected in the next month. If the bid is successful, a key decision will be required to allocate the grant for the purposes outlined in the bid, in a timely way.

The grant will cover revenue expenditure for a variety of interventions which will assist the city to deliver its ambitions to reduce the numbers of people who are rough sleeping and to deliver positive outcomes.

Approval is being sought to:

·  accept the grant allocation from DLUHC

·  award funding to a number of organisations to enhance the support to people who are rough sleeping or at risk of rough sleeping and/ or homelessness in Leeds

The Director of Communities, Housing and Environment has approved the decision to accept the grant allocation from DLUHC, subject to their approvaland award funding to the value of £4,045,811 to  a number of organisations to enhance the support to people who are rough sleeping or at risk of rough sleeping and/ or homelessness in Leeds up to 2025.

See full report for details.

The purpose of this report is to seek approval to commence a new procurement exercise for the supply of beers, wines, spirits and soft drinks to Leeds City Council

Procuring new contracts will secure the secondary sales at the best possible price.

The Chief Officer Culture and Economy has approved the contents of this report and agreed to the commencement of a procurement exercise in order to secure a contract for the supply of beers, wines, spirits and soft drinks. The contract will start on 1 January 2023.

Approve authority to spend and incur expenditure from capital scheme number 33178/BGE/LCA for works associated with placing a bulge cohort of 60 places in Year 7 at Leeds City Academy from September 2022.

The Director of Children & Families agreed to:

Approve authority to spend and incur expenditure of £553,690 from capital scheme number 33178/BGE/LCA relating to costs associated with the bulge works at Leeds City Academy for September 2022.

Note revenue costs of £1,135,323 will also be incurred to fund the rental costs for the hired modular accommodation following handover.

Approve the report being exempt from “call in” due to the extremely tight programme and need for accommodation to be delivered for September 2022.

Note the programme dates identified in section 10 of this report require a decision before 8 June 2022 to ensure the additional accommodation can be delivered for the start of the 2022/2023 academic year (a decision can be taken from 6 June 2022)

Note that the officer responsible for implementation is the Head of Learning Systems in Children’s and Families Directorate.

Under Section 31 of the Local Government Act 2003, the Secretary of State for Department of Levelling Up, Housing and Communities (DLUHC) has awarded a grant of £1,851,227 to Leeds City Council. The grant period is 1st April 2022 to 31st March 2023.

The grant covers revenue expenditure relating to the functions set out in the statutory duty (within the Domestic Abuse Bill) on Tier 1 Local Authorities, relating to the provision of support to victims of domestic abuse and their children residing within safe accommodation and to the development of a multi-agency Local Partnership Board (LPB) to support LAs in performing certain specified functions. 

Approval is being sought to:

·  accept the grant allocation from DLUHC

·  award funding to a number of organisations to enhance the support to victims-survivors of domestic abuse living in safe accommodation

·  allocate an element of the grant to LCC in order to fund the additional administrative burden associated with the new Statutory Duty

Approval needed to re-procure an internal framework of contractors to support LBS with delivery of demolition services across the city of Leeds.

The framework will be for an initial term of 2 years with the option to extend for 2 x 12 month periods

The Director of Resources approved a procurement strategy as required under CPR 3.1.7 to procure an arrangement to seek to include up to 6 contractors on a list to deliver demolition services to support Leeds Building Services. It is proposed that the arrangement will be for 2 years, with two 12-month extension available, with annual estimated expenditure of £1m, therefore the total value of the agreement, inclusive of extensions, will be approximately £4 million.

With assistance from the Environment Agency, additional funds to cover the cost of inflation have now been allocated to the scheme from Other Government Department (OGD) funding. The purpose of this decision is therefore to authorise the injection and give authority to spend a further £1.2m into the LFAS2 capital budget. 

The Director of City Development authorised an injection and gave authority to spend £1.2m from Other Government Department (OGD) funding for works on the LFAS2 capital programme. 

The Director of Adults and Health approved:

The development of an Approved Provider List (APL) for Working Age Adults Services for 10 years commencing October 2022:

Approved the issuing of the standard overarching contract documentation containing Overarching Terms and Conditions, Individual Service Agreements and Service Specification to currently used working age adult domiciliary, outreach and day opportunity services, that are presently spot purchased.

Permited access to the Approved Provider List (APL) for Working Age Adults, to the presently spot purchased providers who accept the overarching contract documentation, subject to them passing due diligence checks.

The Director of Adults and Health approved the continued funding of the legacy terms and conditions rights for the ex-LCC staff, who work within the Aspire Community Benefit Society (Aspire) that should not exceed £3M per annum, as the contractual relationship changes.

The Director of Public Health :

Approved authority to proceed with a competitive procurement process, as outlined in this report and in line with Contract Procedure Rules (CPRs) 3.1.7, to procure a suitable provider/consortium to deliver a new tobacco dependency service, for a period of 5 years commencing 1^st April 2023 (with an option to extend for a period of up to 36 months in any combination) with a budget of £728,600 per annum (£5,828,800 for the overall contract period).

Approved the use of 100% quality tender evaluation criteria, in accordance with Contract Procedure Rules (CPRs) 15.2 (b).

Noted that a report will be submitted for approval at the end of the procurement process to approve the contract award, which will be a direct consequence of this key decision and will therefore be a significant operational decision at most, which will not be subject to call in.

The Director of Public Health :-

Accepteddrug and alcohol treatment grant monies from the Office for Health Improvement and Disparities (OHID) (£2,596,729 for 2022/23 for the Supplemental Substance Misuse Treatment and Recovery Grant, a maximum of £650,000 for the Rough Sleeping Drug and Alcohol Treatment Grant, the sub-region grant allocation of £354,805 per annum with the Leeds allocation of £195,061 for the Inpatient Detoxification Grant) and the Dependency and Recovery funding from the Probation Service (a maximum of £234,821 for 2022/23).

Approvedthe creation of new coordination and commissioning posts within Public Health and the Adults & Health Integrated Commissioning Team at a cost of £269,250 for 2022/23, and agree that future costs will be included in the funding proposals to OHID for 2023/24 and 2024/25.

Approved the retrospective allocation of £3,255,596 (see table point 19below) as a contract variation (payable in instalments) to the Community Drug and Alcohol Prevention, Treatment and Recovery Service (DN210921) (Forward Leeds) provided by Humankind for: additional harm reduction, treatment, wellbeing and recovery support; the drug and alcohol street-based lifestyle team; the management and administration of the inpatient detoxification grant and the enhanced criminal justice team from 1 April 2022 to 31 March 2023.

Approved the retrospective allocation of £75,000 to be used for drug and alcohol treatment and prescription costs incurred by Leeds City Council from 1 April to 31 March 2023

Approved the allocation of £80,962 as a contract variation (payable in instalments) to the IOM Support Service (DN387103) provided by Change Grow Live Services Ltd for additional support within criminal justice settings from 1 July 2022 to 31 March 2023.

Approved the allocation of £155,610 as a contract variation (payment in instalments) to the Residential Alcohol Detoxification and Rehabilitation Service (DN410850) provided by St Anne’s Community Services for additional residential detoxification and / or rehabilitation provision from 1 July 2022 to 31 March 2023.