Decisions

The Chief Officer Culture and Sport agreed to a waiver of Contracts Procedure Rule No 8.1 and 8.2 – Intermediate Value Procurements (Quotations) to allow for the appointment of a contractor to carry out the redevelopment of the MyLearning website and migration of all content from the existing site to the new one.

The Chief Digital Officer is requested to endorse the approach outlined in the accompanying report and approve a Competitive Procedure with Negotiation to acquire an appropriate supplier to undertake the design and optionally the build of this Shared City IT Platform.

The Chief Officer (Highways and Transportation)

i) Authorised the detailed design and subsequent implementation of a scheme on All Saints Terrace, as shown on drawings TM-07-2910-01-01 to introduce a No Waiting At Any Time restriction along its full length;
ii) Approved the injection of £5,000 into the Traffic Management Revenue Budget to be recharged from a Section 106 private developer receipt;

iii) Gave authority to incur expenditure of £2,000 works costs, £2,000 legal fees and £1,000 staff costs fully funded from a Section 106 private developer receipt;

iv) Instructed the City Solicitor to:

a) Advertise amendments to the Burmantofts & Richmond Hill Ward Traffic Regulation Consolidation Order (No. W16) Order 2015; and

b) Should no valid objections be received, make and seal the order as advertised.

The Chief Officer (Highways and Transportation)

i) noted the contents of this report;

ii) considered and over-ruled the objection to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.48) Order 2014 Beeston & Holbeck Ward Consolidation Order No.1 Order 2017;

iii) considered and agreed to the alterations of the advertised proposals for Holbeck Moor Road;

iv) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.48) Order 2014 Beeston & Holbeck Ward Consolidation Order No.1 Order 2017; and

v) requested the City Solicitor to write to the objector informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer (Highways and Transportation)

i) noted the contents of the report; and

ii) approved the application from BAHT’AP , for a licence to operate a street café on the highway at 11 Mill Hill, as shown on the attached drawing numbered 11B, to expire on the 31 March 2018 and that future licences be renewed annually, subject to satisfactory operation, and with approval from the Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation)

i) noted the contents of the report; and

ii) approved the application from Editors Draught, for a licence to operate a street café on the highway at 88 Wellington Street, as shown on the attached drawing numbered DHA/12090/03 A, to expire on the 31 March 2018 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation)

i) Gave authority for the works set out in 3.1 to be detail-designed and constructed;

ii) Noted the total scheme costs of £ 2,800,000, of which £274,000 has previously been given authority to spend by the Chief Officer of Highways and Transportation for early preparatory works costs;

iii) Noted that the remaining expenditure of £2,526,000 has previously been given authority to spend by the Executive Board. The estimated cost comprises of: £1,506,000, highways and public realm works costs, £720,000 for utility diversions and £300,000 staff fees for the design and supervision of these works. The work is funded from LCC Capital resources £1,443,000, private sector and sect 106 funds £388,000, Government Grant £415,000 and changing the workplace funds £280,000;

iv) Requested the City Solicitor to advertise a draft Traffic Regulation Order (including a Movement Order) in accordance with the attached TRO drawing, TMS/10/MH/TRO and if no valid objections are received to make, seal and implement the order as advertised;

v) Approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on the drawing EP/299337/MISC/23a as proposed cycle tracks are removed and that following the removal of the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for shared joint use by pedal cyclists and pedestrians; and

vi) Noted and approved the changes to the adopted Highway boundary proposed as part of the works as described in section 3.1.6. The area shown in purple on the attached plan, EP/299337/GA/01g will be the resultant area of adopted Highway.

The Chief Officer (Highways and Transportation)

i) authorised the detailed design and subsequent implementation of a scheme to introduce a toucan crossing, an informal crossing, and a shared use footway/cycleway on Ring Road Beeston Park as shown on the attached drawing TM-23-2863-01-01;

ii) gave authority to display a notice on site under the provision of Section 23 of the Roads Traffic Regulations Act 1984 in order to inform the public of the proposed toucan crossing; and

iii) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway as proposed cycle tracks are removed and that following the removal of the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for shared joint use by pedal cyclists and pedestrians.

The Chief Officer (Highways and Transportation):

i) noted the contents of this report;

i) considered and over-ruled the objection to Leeds City Council (Traffic Regulation)(Speed Limit)Nº 3).Order 2017 and related traffic calming proposals;

ii) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation)(Speed Limit)Nº 3).Order 2017; and

iii) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer, Learning Improvement accepted the tender supplied by Leeds LEP in the sum of £513,743.33 to carry out fire compartmentation works at NWSILS Green Meadows & Bradford Road sites.

The Chief Officer, Learning Improvement accepted the tender supplied by Leeds LEP in the sum of £325,246.86 to carry out fire compartmentation works at NWSILC Pennyfields School.

The Head of Asset Management has accepted to list Thorp Arch & Boston Spa Cricket Club, Leeds, LS23 7AR on the List of Assets of Community Value on the basis that the nomination satisfactorily meets the criteria laid down in the Localism Act 2011.

The Chief Officer, Learning Improvement accepted the tender supplied by Leeds LEP in the sum of £221,043.83 to carry out Phase 1 of the fire compartmentation works at East SILC John Jamieson School.

The Director of Communities and Environment agreed the decision to award funding of £170,000 from the SIF reserve to support the work developed in consultation with the Problem Gambling Project Group, to mitigate problem gambling and gambling related harm. This includes £75,000 funding for a city wide marketing and communications campaign.

This decision is to re-issue formal notice to the trade unions under Section 188 of the Trade Union and Labour Relations (Consolidation) Act 1992. This is a result of the continued need to make savings and modernise services cross the council. Further reductions in local government funding were reported to Executive Board in July 2017. It is anticipated that this will lead to further significant reductions in funding for the Council.

This covers the requirements for statutory consultation, which could arise if the Council were to propose to make more than 20 people redundant following the required minimum consultation period (i.e. issuing a Section 188 Notice)

This allows for formal consultations to progress, in order that where ever possible the need for compulsory redundancies may be avoided

The Natural Environment Manager authorised the declaration of footpaths between Swinnow Lane and Wellstone Garth as shown on Background Document A.

The Head of Governance and Scrutiny Support is asked to approve the following appointment:
• Councillor Sharon Hamilton replace Councillor Hesslewood on the Leeds Housing Concern
• Councillor Angela Gabriel to join Alderman Robinson on the Leeds in Bloom/Leeds Floral Initiative
• Councillor John Illingworth replace Councillor Debra Coupar on the Leeds Local Access Forum
• Councillor Mohammed Iqbal be the Representative at Voluntary Action Leeds

The Head of Governance and Scrutiny Support is asked to approve the following appointment:

• Councillor Jonathan Pryor replace Councillor Jane Dowson on the Standing Advisory Council on Religious Education SACRE)

The Director of City Development has:

1. Approved the panel’s recommendations.
2. Instructed the Acting Head of Innovation and Sector Development, and the Head of Asset Management to develop detailed funding agreements with the recommended projects, in consultation with Council’s legal department.
3. Agreed that the programme of funded projects is overseen by a Leeds Tech Hub programme board, to be chaired by the Chief Officer Economy and Regeneration.

The Director of Resources and Housing agreed
1. To instruct Vital Energi to undertake a limited scope of work on the
2. Housing DHN to a total value of £1,742,827.50.
3. To instruct Vital Energi to suspend performance of the services under the Housing DHN O&M contract (clause J1.2 (b)).
4. To instruct Vital Energi to suspend performance of the works under the Spine DHN D&B contract (clause 5.2 (b) of form of agreement).
5. To instruct Vital Energi to suspend performance of the services under the Spine DHN O&M contract (clause J1.2 (b))
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Director of Resources and Housing has approved the suspension of lettings, removing the properties from charge and carrying out the full demolition and removal of the garages and abandoned contents at G1 to G8 Stonecliffe Garth and G1 to G6 Stonecliffe Mount.
Following demolition the cleared site of Stonecliffe Mount to be declared surplus to operational requirements and for the site to be taken forward by Housing Growth Team for potential development of a bespoke property to meet local need in the area.

The Director of Resources and Housing has approved the suspension of lettings, removal from charge and full demolition of 18 garages at Birch Drive and declared the site surplus to departmental requirements.

The Director of Resources and Housing has approved the suspension of lettings and removal from charge of 3 temporary garage plots at Garage Site A, Rear of the shops, Lidgett Lane, LS8 and the demolition and clearance of the remaining structures on site. The Director has further approved the site be declared surplus to requirements and to be marketed through City Development in conjunction with the adjacent land at Brackenwood Drive/Larkhill Way for new housing development

The Director of Resources and Housing has approved the suspension of lettings, removal from charge and full demolition of the 5 council owned garages (G17 to G21) at Levens Bank, Halton Moor, LS15 0AU

The Director of City Development has approved the sub-delegation scheme attached as Appendix 1 to the attached report.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Chief Officer, Partnerships approved the waiver of the following Contracts Procedure Rule(s):

Contract Procedure Rule No. 8 - Intermediate Procurement to award a contract to Leeds City College for the delivery of level 3 apprenticeships in childcare from 1st September 2017 to 31st January 2018 at a maximum value of £84k.

The Head of Learning Systems agreed to:

1. Authorise expenditure of £138,563.15 from capital scheme number 32450/BGE/IHM to allow Phase One of the ‘bulge’ cohort works at Immaculate Heart of Mary Catholic Primary School to commence over summer 2017. This works forms part of the Learning Places 2017 Bulge Cohort Programme.

2. Authorise acceptance of the tender submitted by Immaculate Heart of Mary Catholic Primary School in the sum of £106,464.50 for delivery of Phase One. This figure is inclusive of all fees and costs incurred directly by Immaculate Heart of Mary Catholic Primary School.

3. Note that the breakdown of project costs, highlighted in point 1 above, are detailed within section 5.5 of this report.

4. Note that this report refers to Phase One only, Phase Two will be subject to a separate programme and approvals report.

5. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2017.

6. Note that the officer responsible for implementation is the Head of Learning Systems, Children and Families.

The Director of City Development has given approval to declare the land at Low Fold, South Accommodation Road, Cross Green, Leeds, LS9 surplus to Council requirements and to sell the land on the terms detailed in the attached confidential appendix.

The Head of Learning Systems agreed to:

1. authorise expenditure of £199,759 from capital scheme number 32450/BGE/GRI to enable the delivery of the second and final phase of construction works at Talbot primary school to support the existing bulge cohort.

2. authorise acceptance of the tender submitted by the Leeds Local Education Partnership in the sum of £167,902 including all design and development fees.

3. note the programme dates identified in section 4.0 of the report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2107.

4. note that the officer responsible for implementation is the Built Environment Principal Development Officer.

The Chief Officer, Partnerships approved the waiver of CPR No. 8.1 and 8.2 Intermediate Value Procurements and award contracts to Primary ICT Support and School ICT Services for the sum of £95,000.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £210,139.07 to carry out roofing, window and electrical works at Wetherby High School.

The Natural Environment Manager authorised the making of a Public Path Diversion Order for Morley Footpath No. 90 and the creation of a new Footpath by Agreement

The Natural Environment Manager authorised the making of a Public Path Diversion Order to divert two footpaths.

The Chief Officer, Learning Improvement agreed to:

• Approve the request to award the contract for the sum of £603,027.51 to Pacy and Wheatley Construction to refurbish 5 classrooms, 2 toilets blocks, provide an additional toilet block and extend the kitchen to make it suitable for a 2 FE from September 2017 for the Learning Places Programme scheme at Hawksworth Wood Primary School.

• Authorise the signature of all contractual documentation with Pacy and Wheatley Construction in relation to the tender acceptance.

• Note the programme dates identified in section 4.0 of this report, in relation to the implementation of this decision.

• Note that the whole scheme will be completed in August 2018; however sufficient accommodation, through this summer works, will be available to accommodate the increased admission number from September 2017.

• Note that the Chief Officer, Projects, Programmes & Procurement Unit (PPPU) is responsible for scheme delivery.