Decisions

The Chief Officer (Highways and Transportation) was requested to:

a) Note the contents of this report and the objections detailed in Appendix A.

b) Consider and taking into account the comments made, overrule the objections received to Leeds City Council (Traffic Regulation) (Waiting Restriction) (No.10) (Experimental) Order 2022.

c) Request the City Solicitor to write to the objectors informing them of the decision taken and to then make and seal the above Order.

A Key Decision (D55289) was taken in May 2022 to accept the DWPs Household Support Fund at that time, along with any further extensions of funding for the Household Support Fund.
A Significant Operational Decision (D56508) was taken in June 2023 Council and democracy (leeds.gov.uk) setting out how Leeds City Council will allocate £14,197,296 funding from the Department for Work and Pensions (DWP) Household Support Fund between 1st April 2023 and 31st March 2024. This decision outlined the proposed distribution of the HSF across the city to support vulnerable households, aiming to ensure residents most in need receive support directly and based on the experience of running three previous rounds of the fund.
This decision outlines the detail of the intended Winter Projects included within Significant Operational Decision (D56508), allocating Household Support Fund 4 funding for winter pressures to enable the Council to address emerging and specific pressures that the winter will bring.

The Chief Officer Community Hubs, Welfare and Business Support has agreed the proposed levels of expenditure for Winter Projects to be spent by 31st March 2024 as follows:
1. £198,500 to be paid under a Grant Agreement to Voluntary Action - Leeds comprising £100,600 from Household Support Fund 4 and £97,900 from the West Yorkshire Mayoral Fund to to convene a network of small and medium sized third sector and faith organisations to provide Welcome Spaces during the winter of 2023/24. Welcome Spaces operate as open access community venues providing free or pay as you feel refreshments and opportunities for social connection in a warm and welcoming environment.
2. £80,000 to be paid to Care & Repair (Leeds) Limited to undertake a Heating on Prescription Project as commissioned by Public Health and in line with a priority area of work, namely addressing fuel poverty for those in clinical need.
3. £4000 to be paid to West Yorkshire Fire Service to enable the purchase and distribution of Winter Warmth Packs to those deemed in need during a Fire Service Safe & Well Visit, offering immediate, tangible relief pending referral for more comprehensive support to address issues of fuel poverty and/or property maintenance.

The Chief Officer Transformation and Partnerships approved the Direct Award of a contract to PricewaterhouseCoopers LLP (PWC), under the ESPO Consultancy 664_21 Framework (lot 4c) agreement, for service redesign and delivery consultancy work related to a review of Education Health and Care Plan (EHCP) processes with a value of £493,000 ex VAT for the period 20th November 2023 until 5th April 2024.

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

This function is sub-delegated to the Deputy Chief Planning Officer or Head of Planning Services under the Chief Planning Officer’s Sub-delegation Scheme (Hedgerows and Trees).

a) Having carefully considered the issue raised by the tree owner, on balance it is considered that the Tree Preservation Order is warranted on the grounds of amenity and expediency.
b) That the Order be confirmed, as originally served.

The Chief Officer, Environmental Services gave approval to utilising a 12 month extension option, from 1st December 2023 until 30th November 2024 in order to extend the contract with 3GS UK Limited for the provision of the City Centre Environmental Enforcement contract DN550208
The contract has an estimated annual value of £200,000 for the contractor who will pay a proportion of each ticket value to the Council. Based on previous years figures this averages out at between £30,000 and £40,000 income per annum.

The Chief Officer Civic Enterprise Leeds approved the appointment of
Your Property Services (Leeds Ltd) and ICD Energy Metering Ltd for electrical domestic periodic testing starting 20th November 2023 for an initial period of 6 months until 19th May 2024 with no option to extend with estimated expenditure of £180,000.

The Director of Strategy and Resources has approved award of contract to the following suppliers for the IDS Resource Augmentation Framework:

Lot 1: Digital Engineering and Integration - Fujitsu - AireLogic
Lot 2: Digital Solutions and Automation - Fujitsu
Lot 3: Digital Transformation Consultancy - Fujitsu - AireLogic
Lot 4: Digital Experience and Design - Fujitsu - TPX Impact
Lot 5: IT Operations & Support Services - No awards being made.

The multi-year framework contract for resource augmentation within the Integrated Digital Service will run to the end of November 2026 with the option for a further 12-month extension.

The Head of Asset Management has declared 47 Karnac Road surplus to Council requirements and to its sale on the open market by way of public auction.

The Deputy Director, Social Care agreed to award a new contract to formalise the implied contract and ensure service continuity for this Children’s Rights and Advocacy contract from 01/04/2023 to 31/03/2024, with the option to extend for 1 x 12 months period, for this service in line with Contracts Procedure Rules 9.5, relevant and current law.
This contract continues to provide good outcomes for children and young people and value for money; the annual price of the contract ,£223,909.00, was fixed for the term of the contract (3-years).
This first period will run from 01/04/2023 to 31/03/2024.
The annual price of the new contract will also remain fixed at £223,909.00 for this period.

The Chief Officer (Highways & Transportation) was requested to:

a) Note the contents of this report;

b) Approve the continuation of motorcycle access to bus lanes on the A65 as a permanent measure.

c) Consider and overrule the objections that have been received in the course of advertising the Leeds City Council (TRAFFIC REGULATION) (MOVEMENT RESTRICTION) (NO.16) ORDER 2022 (EXPERIMENTAL) A65 KIRKSTALL & LITTLE LONDON & WOODHOUSE MODIFICATION OF EXPERIMENT BUS, TAXI, MOTORCYCLE, & PEDAL CYCLE LANES (WITH FLOW) Experimental Traffic Order (“the ETRO”.

d) Instruct the City Solicitor to make, seal and advertise the ETRO in accordance with the Local Authorities' Traffic Orders (Procedure) (England and Wales) Regulations 1996 Approve making the Experimental Traffic Order permanent.

e) Note the inclusion in Government’s ‘Plan for Drivers’ of a purported commitment to hold a consultation on making motorcycle access to bus lanes the default position across the country.

f) Note that a decision on further roll out of motorcycle access to bus lanes in Leeds, will likely be best taken in conjunction with the Combined Authority as the Transport Authority, and by regard to the commitment in ‘Plan for Drivers’, if it materialises.

g) Note the results of the trial will be reported back to the West Yorkshire Combined Authority.

h) Request the relevant engineer to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer for Environmental Services approved the award of a 12 month contract extension to IPL Plastics (UK) Ltd. under contract 60180 240lt Plastic Wheeled Bin Supply Contract, Call Off from ESPO Framework 860-22 Refuse and Recycling Products (including wheeled bins). The extension will run from 1st December 2023 until 30th November 2024 and has an approximate value of £470K.

The Chief Officer Asset Management & Regeneration has approved the award a contract for disposal of assets following the outcome of the Procurement with the YORtender reference 79564; this is to be to Cushman & Wakefield Debenham Tie Leung Limited for a period from 10th November 2023 to the conclusion of any asset sale. The final contract value will be dependent on any realised asset sale price, please see attached confidential appendix for further details.

The Chief Asset Management and Regeneration Officer has:
a) Approved the placing of early orders with statutory utilities providers for the diversions of existing utilities and the installation of new utility services at the Hough Top Court site in order to secure infrastructure timescales, to the value of £438,567.80 inclusive of contractors management fees as set out by the Scape Framework and LCC contingency.

Following Executive Board delegation on 18th October 2023 to the Director of City Development to approve all project capital spend for the Morley Town Deal and to authorise entering into appropriate contracts or grant agreements required for delivery of the Heritage Investment Programme, and the injection of £1,787,206 into the capital programme (capital code 33393/MHI/000) for the Heritage Investment Fund project, the Director of City Development:
1. Approved the launch of the Heritage Investment Fund subsidy scheme and noted that details of the Subsidy Control assessment for the scheme will be published on the BEIS subsidy database within three months of the approval date.
2. Approved the initial phase of the Fund to focus on a specific geographic area of Morley, outlined in the accompanying report to this notice. Noted that a 12-month review takes place to assess the take-up of the scheme and consider changes to scheme criteria.
3. Noted that future decisions on individual grants for shopfronts are approved by the Chief Officer for Asset Management and Regeneration, and are considered by the Heritage Grants Board, chaired by the Chief Planning Officer, in line with similar heritage grants schemes.
4. Noted future decisions on spend within the flexible fund of £275,000 will be considered by Morley Programme Board and approved by the Director of City Development.

The Chief Officer Civic Enterprise Leeds approved the variation of end dates of the framework agreement DN449248 Supply of Liquid Fuels with Certas Energy UK Ltd for two months from 30th November 2023 to 31st January 2024 in line with Regulation 72 (1)(e) of the Public Contracts Regulation (2015) with an estimated value of £666,670 under the same terms and conditions and rates.

In respect of Buchanan Order Management, the Chief Officer, Highways and Transportation was recommended to approve the waiver of the following Contracts Procedure Rule(s),

a) Contracts Procedure Rules No 8.1 and 8.2 – Intermediate Value Procurements.

b) Approve the award of a contract to Buchanan Order Management and Buchanan Computing Ltd in the sum of £61,120 (excluding VAT) for specialist Traffic Regulation Order services associated with a move to Map Based Orders. The contract would commence in November 2023 and be completed 2 months later.

c) To endorse an extension of the current Parkmap contract and for the additional procurement of the necessary Map Based Module.

The Chief Officer Housing has noted the contents of the report and approved the extension to the current contract DN480073 as allowed under the contract, for an additional 12 months (1 x 12 months) for the period of 1st April 2024 to 31st March 2025 to the following:

Lot 1 – Leeds Building Services (LBS) will manage 1 contractor, McHale Contracts & Plant Environmental LLP (MCP) to undertake the unlicenced work where LBS do not have the capacity to undertake this works themselves and the licenced works which LBS are unable to complete. LBS will provide asbestos removal services which do not require a licence where they are able to do so. The value of this work is in the region of £2,000,000 per annum.

Lot 2 – Housing Leeds will continue to manage 1 contractor, Rhodar Limited (Rhodar) to undertake all asbestos removal works arising from the housing capital programme. The value of this works is estimated to be in the region of £300,000 per annum.

The Director of Children and Families agreed to :

a) Note the content of the report and support the development and implementation of the Hold my Hand project to extend the work of the Futures team as part of the ICB funded Integrated Trauma Informed Practice Resource
b) Approve the creation of additional 2 FTE Futures’ Practitioner (graded PO3) and 1FTE Specialist Support Worker (graded SO1).
c) Note the transfer of the 1 vacant FTE of Outcomes Co-ordinator (Futures) Post to the Early help structure.

Following the evaluation of a Quality/Price Separated competitive tender, the Chief Officer, Climate, Energy and Green Spaces gave approval to :

• award five separate NEC3 Engineering and Construction contracts to deliver Fire Stopping and Passive Fire Protection Works (Civic Estate) to the following contractors:

1. Open View Security Solutions Ltd
2. Aspect Building Solutions Ltd
3. CLC Contractors Ltd
4. Walter West Builders Ltd
5. Nidd Vale Construction Ltd

The estimated value of the contract is £2m with works being completed in 2023-24 and 2024-25. There will be an option to extend the contract for two further periods of 12 months each.

The Chief Officer, Resources & Strategy approved an educational placement at St John’s Catholic School at a cost of £165,600.

Placement at this young person’s current setting and other specialist settings have been considered and due to the environmental requirements and specialist staffing required to meet this young person’s special educational needs (SEN), they require a specialist placement. The authority has a statutory duty to make provision for this child who has an Education, Health and Care (EHC) Plan.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours of education.

The Chief Officer Climate, Energy & Green Spaces has approved the table of revised charges as shown in Appendix A for Temple Newsam and Tropical World on 1st December 2023 and Lotherton Hall on 8th January 2024.