Decisions

The leader has approved his executive arrangements to take effect immediately following the Annual Meeting of Council which is to take place on the 24th May 2023 as set out in the following documents.

The Programme Director – Strengthening Families, Protecting Children approved the sub-delegation scheme set out at Appendix 1.

The Chief Officer for Climate, Energy and Green Spaces has approved a grant funding agreement for woodland creation, establishment and maintenance.

The Chief Officer, Social Work approved the extension of the above contract. The contract contains provision for an extension period, originally up to twenty four months. Previous extensions have been utilised and there now remains nine months of contract extension available. The proposal is to extend for seven months from the 1st September 2023 to 31st March 2024 only, due to a lack of clarity around future budgets. The value of the extension will be £169,864 and represents a slimmed down version of previous service delivery due to the council’s ongoing budgetary challenges. This decision was approved in a previous DDR which is attached.

The Chief Officer Asset Management & Regeneration has authorised the sale of land at Railway Street be completed.

• A decision has been taken to procure a consultant who can undertake a review of the Council’s existing contracts above £1million in value, with a view to identifying opportunities for material financial recoveries/savings and then proceeding to realise the recoveries/savings identified.

• The Crown Commercial Services Management Consultancy Framework Three (RM6187), Lot 6 Procurement & Supply Chain, has been be used to undertake a competition and following the evaluation of 3 bids, Ernst and Young LLP were selected as the successful bidder.

• The value of the contract is anticipated to be in the region of £402k and the length will be 15 months.

The Chief Officer, Highways and Transportation was recommended to approve the award of a new contract to Yunex Limited (“Yunex”) under Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice for the conversion of Clean Air Zone cameras into bus lane enforcement cameras. The cost for the conversion of the 25 cameras is £221,639. The term of the contract shall be 5th June 2023 to 4th June 2024.

The Chief Officer Climate, Energy and Greenspaces has approved the injection with authority to spend of £265,723.85 of S106 Greenspace Monies held within the Little London and Woodhouse and Headingley and Hyde Park wards to support works that seeks to refresh and enhance the play area at Woodhouse Moor.

The Deputy Director of Adults and Health has:-

Approved these C1 positions (x 4) to be funded from the existing budget for Case Officer (C3) & QA Coordinator (C1) vacancies. These positions will be working daytime hours and therefore not attract the shift allowance payable to the Case Officers.

Noted that these positions will be funded from the following:-

Case Officer (C3) vacancies i.e. 2.5 FTE, which equates to £114.970 per annum.

QA Coordinator (C1) vacancies i.e. 0.2 FTE which equates £5,424.90 per annum.

And noted that the cost of these new positions equates to = £24,496, plus £1,158.24 (Weekend enhancements) totals £25,654.24 per annum. The budgetary cost of the 4 positions would be £102,616.96.

The Chief Officer (Highways & Transportation) has:
i) considered and over-ruled the objections (in part) to Leeds City Council (Speed Limit) (No.28) Order 2022 – Harewood 20mph speed limits; and
ii) requested the City Solicitor to make, seal (in part)and implement and Leeds City Council (Speed Limit) (No.28) Order 2022 – Harewood 20mph speed limits as amended; and
iii) requested the City Solicitor to write to the objectors informing them of the Chief Officer (Highways and Transportation)’s decision.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services in the sum of £120,319.49 to carry out Kitchen Ventilation Works at Churwell Primary School.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services (LBS) in the sum of £154,853.89 to carry out Roofing Works at Primrose Lane Primary School.

The Assets and Access Lead accepted the tender supplied by Tucker and Tunstalls Ltd in the sum of £59,442.86 to carry out Roofing Works at Horsforth Newlaithes Primary School.

The Assets and Access Lead accepted the tender supplied by H H Hanson Ltd in the sum of £136,030.00 to carry out Roofing Works at Rawdon St Peters C of E Primary School.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £224,215.85.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £544,371.95.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £312,596.95.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £474,500.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £233,859.15.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £430,021.10.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Head of Service Learning Systems accepted the tender supplied by Tucker & Tunstalls Ltd in the sum of £263,275.49 to carry out Roofing Works at Valley View Primary School.

The Assets and Access Lead accepted the tender supplied by Leeds Building Services in the sum of £145,881.89 to carry out Fire Stopping Works at Shadwell Primary School.

Head of Service Learning Systems accepted the tender supplied by Chippendale Builders Limited in the sum of £260,519.09 to carry out Fire Safety Works at Tranmere Park Primary School.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £573,571.95.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £625,715.85.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £233,600.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Children & Families approved the decision to enter into a cooperation agreement with Luminate Education Group for delivery of a post-19 education service for high needs learners from the new Leeds City Council built building on Torre Road. The agreement will run either from the date of occupation or the start date of service delivery (whichever is first) until 31st August 2027 plus an option to extend for up to three further twelve-month periods. The estimated value is £3,077,300 funding (overall estimated value £5,209,400 with extension).

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £249,816.95.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Officer, Culture and Economy has authorised the Council to enter into a grant agreement with Art Fund for “Hisibcus Rising” by Yinka Shonibare on terms summarised in the report for a grant of £200,000. This funding is a contribution towards the cost of fabrication and installation of the Shonibare sculpture in Meadow Lane Green Space, as part of the LEEDS 2023 Year of Culture programme.

The Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the governing body of Manor Wood Primary School and Owlcotes Multi-academy Trust.

• Give authority for the CTA between Leeds City Council, the governing body of Manor Wood Primary School, and Owlcotes Multi-academy Trust to be executed and completed to enable Manor Wood Primary School to open as an academy on 1st June 2023 or such later date advised by the DfE.

• Give authority for any other necessary action to be taken to affect the transfer.

The Assets and Access Lead accepted the tender supplied by Aspect Building Solutions Ltd in the sum of £183,713.69 to carry out External Wall, Windows and Door Replacement Works at Clapgate Primary School.

The Chief Executive has granted dispensations, to those Leeds City listed at Schedule 1, for a period of four years in the following terms:-

A dispensation from both the restrictions in section 31(4) to take part and vote in relation to the consideration of a matter in relation to which they have a disclosable pecuniary interest arising through:-
• Any office held within Leeds City Council for which they receive a taxable income; and
• Any office held outside Leeds City Council (to which they have been appointed by Leeds City Council) for which they receive a taxable income.

A dispensation from the restrictions in section 31(4)(a) only to take part in the discussion of a matter in which they have a disclosable pecuniary interest to allow them to make representations at a meeting where members of the public have the same entitlement.

The Assets and Access Lead accepted the tender supplied by Jennings Roofing Ltd in the sum of £135,309.00 to carry out Roofing Works at Kirkstall Valley Primary School.

a) That the Director of Children and Families grants approval to allocate £153,137 of S106 contributions paid by the developers of Land near ring road –Farsley and Carverley Lane (Harron Homes), towards the costs of the permanent expansion projects at Farsley Westroyd and Farsley Springbank Primary Schools and to allocate a further £93,300 of S106 funding from the same development towards the costs of the permanent expansion project at Leeds West Academy.

b) Note that at its February meeting, the Good Learning Places Board supported the use of the Land near ring road –Farsley and Carverley Lane (Harron Homes) S106 contributions towards these capital schemes.

The Director of Communities, Housing and Environment has approved the sub-delegation scheme set out as Appendix 1.

The National Adoption Strategic Lead retrospectively approved the award of a contract to Coram-i (Coram Trading Ltd), for Data Analysis in support of the National Adoption Strategy. The Contract will run for a period of 12 months from 01/04/23 to 31/03/24 with the option to extend for 2 x 12 months. The maximum cost of the contract is £42,000 per year bringing the potential total to £126,000 if the extensions are fully utilised.

Agreed to inject additional funds from Flood Risk Management Capital Budget to meet the whole of the shortfall on the Wyke Beck Valley Programme, £0.714m in total and give Authority to spend £1.672m on the Wyke Beck Valley project (supplementing previous authority to spend £4.75m from Exec Board).

The Director of Communities, Housing and Environment has approved the award of a construction contract in connection with the District Heating Clusters scheme for the Isolated Communal Air Source Heat Pumps to Cenergist Limited for the sum of £7,821,780.79.

The Chief Officer Asset Management & Regeneration has agreed to:

a) Support in principle approval for the purchase of 8 x 1 bedroom properties which shall provide self-contained additional accommodation for RSAP round 5. The deadline to deliver the allocation is by no later than March 2024.

b) Approve the injection of £400,000 of grant funding into the HRA Council House Growth capital programme to enable the scheme to deliver the programme.

c) Note that Director approval for the acceptance NSAP round 1, RSAP round 2 & RSAP R3 and necessary injection of £3,909,000 HRA funding was provided Dec 2020 and Dec 2021 for the delivery of 30 x 1 bed properties. Following assessment of spend to date a cashflow of £1,132,100 remains available to fund RSAP R5. Based on £145,000 per property x 8 (£50,000 from Homes England & £95,000 from the Council). £760,000 is the requirement / Council element (£95,000 x 8) which shall be funded from the previously approved and remaining budget.

d) Note that property addresses cannot be provided at time of drafting this report, therefore, approval is requested to process each individual property purchase as a Significant Operational Decision (using the same process as agreed on the Right of First Refusals purchases) under the Director of City Development’s scheme of delegation.

The Director of Communities, Housing & Environment has approved the suspension of lettings, removal from charge and full demolition of the 46 garages and associated structures at G1-G48, Briarsdale Heights, Gipton, Leeds, LS9 6SS.

The Chief Officer, Highways and Transportation:

• gave authority to request the City Solicitor to advertise the Experimental Traffic Regulation Order (Movement Order or Waiting Restriction Order) as required to address/ resolve the problems identified for the scheme as detailed in Appendix A, (detailing restrictions in phase 1 and Phase 2) and to include a provision within any Order to enable the Chief Officer (Highways and Transportation) to modify or suspend the operation of the Order or any of its provisions during the period of the experiment if it appears to him to be essential to do so
Approve the design and implementation of phase one proposals as shown in Appendix A; and

• acknowledged the phase two options identified in Appendix A and seek approval to implement any modifications considered necessary as a consequence of monitoring the experimental order