Decisions

The Director of City Development granted approval to enter into separate NEC4 Engineering and Construction Contracts (Option A) with United Living (North) Ltd, for the construction of 28 new build council homes at Meynell Approach for the sum of £5,035,468.14 and 2 new build council homes at Silk Mill Drive for the sum of £505,037.79 giving a total cost of £5,540,505.93; enabling a contract start date of 28th May 2021, a site access date of 5th July 2021 and a completion date of 14th April 2022; and approval to spend.

The Deputy Director of Adults and Health approved the allocation of £354,805 as a grant (payable in instalments) to Humankind to manage the allocation and provision of additional inpatient detoxification across the sub-regional consortium from 1 June 2021 to 30 June 2022. Responsibility for implementation of this decision is the Integrated Commissioning Team, Adults and Health

The Deputy Chief Officer, Financial Services has approved the allocation of £56,650 of the Business Rates Pool Allocation for FY20/21 to Leeds City Council to part fund the costs of the ‘Programme Head, Innovation’ responsible for the delivery of programmes related to the delivery of the City’s Innovation Strategy.

The Deputy Director of Adults and Health approved the twenty-four month contract extension period that is available for the existing family healthy living service contracts with effect from 1st April 2022 for a maximum value of:
DN 464256 - Lot 1: DANCE ACTION ZONE LEEDS - £157,040 (£78,520.00 per annum)

The Deputy Director of Adults and Health approved the twenty-four month contract extension period that is available for the existing family healthy living service contracts with effect from 1st April 2022 for a maximum value of:
DN 464242 - Lot 3: Health for All (Leeds Ltd) - £166,080 (£83,040.00 per annum)

a) The Deputy Director of Adults and Health noted the evaluation process undertaken and approved the award of the contract to Health for All (Leeds) Ltd for the provision of a breastfeeding peer support service for pregnant women, new mothers and their families in Leeds. The new service will commence on 1st October 2021 for a period of 2.5 years, with the option to extend the term of the contract for a period of up to 36 months in any combination. The value of the contract is £38,810 per annum. The total value of the contract for the overall contract period (in the event that all extensions are utilised) is £213,455.
b) The Deputy Director of Adults and Health approved the implementation of the contract award by Procurement and Commercial Services (PACS) to ensure that the mobilisation of the new service can commence as soon as possible and that the new service is in place and operational from 1st October 2021.
c) The Deputy Director of Adults and Health noted that the contract will be delivered by a consortium of two agencies. Heath for All (Leeds) is the lead consortia partner and the other partner is Women’s Health Matters.

The Head of Asset Management has approved the purchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to Council stock.

The Chief Officer (Highways and Transportation):
a) noted the detail of the highway works described in outline in section 3 of this report and shown on plan 11781-100-001 attached at Appendix 3 of this report;
b) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council.
c) gave authority to advertise a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the new zebra crossing position on King Street;
d) authorised the City Solicitor to advertise notices under the provisions of Section 23 of the Road Traffic Regulation Act 1984 and Section 90c of the Highways Act 1980 and to advertise a Draft Traffic Regulation Order to introduce No Waiting At Any Time restrictions along King Street as indicated on plan 11781-100-001 attached at Appendix 3 of this report; and if no valid objections are received, to make, seal and implement the Orders as advertised; and
e) gave authority to incur expenditure of £10,000 TRO costs and £6,000 staff checking and inspection costs, all to be fully rechargeable to the developer through the Section 278 agreement.

The Chief Offiicer, Culture and Economy has approved Covid-19 business support payments to catteries and kennels as follows:
? A one-off payment will be made to each cattery and kennel based in Leeds in lieu of a Covid-19 Restart Grant.
? This is in addition to any grants made in lieu of Local Restrictions Support Grant (Closed) payments as set out in Decision ref: D52793.
? Payments will be calculated based on the Restart Grant payments made to non-essential retail businesses on the basis that as overnight stays were permitted from Step 2 on 12 April 2021 catteries and kennels would have seen an uptick in business from this point. This was the date when non-essential retail re-opened.
? Businesses with a rateable value less than £15,000 (all but one of the catteries and kennels in Leeds) will receive £2667.
? Businesses with a rateable value above £15,000 will receive £4000.
Payments will be made from from the Additional Restrictions Grant allocation. The financial commitment will be no more than £73,342.

The Chief Officer (Highways and Transportation):
a) Noted the contents of the report;
b) Considered and over-ruled the objections raised to Leeds City Council (Traffic Regulation) (Movement Restriction) (No.5) Order 2021;
c) Requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Movement Restriction) (No.5) Order 2021;
d) Requested the City Solicitor to write to the objectors inform them of the decision taken by the Chief Officer (Highways and Transportation).

In accordance with Outside Body Procedure Rule 4.5(ii) & (iii) the Head of Democratic Services approved the following appointment:
Councillor James Lewis to replace former Councillor Baroness Judith Blake on the Local Government Association.

The appointment will be reported to the next meeting of the Member Management Committee.

The Chief Executive approved the sub-delegation scheme set out at Appendix 1.

The Deputy Director of Adults and Health Health approved the extension of two years to the existing contract with Leeds Irish Health and Homes for the Irish Older Peoples Project, with effect from 1st April 2022 and to the value of £100,000.00 (£50,000.00 per annum).

The Deputy Director of Adults and Health:

Noted the progress made by LAHP to date and the ambition to “scale up fast” to deliver real benefits for the people of Leeds over the next two years and ultimately achieve its mission of ‘helping people live healthier lives for longer’.
Formally agreed to sign, on behalf of Leeds City Council, the renewed LAHP Partnership Agreement 2021-23 which the Health Partnerships Team will action.
Supports a two year extension of the City Council’s contribution to the running costs (£102,000 per annum, total value £204,000) of the LAHP and delivery of the LAHP’s programme of work.

a) The Deputy Director of Adults and Health approved the authority to spend £470,000 capital for 2021/2022 for the continued delivery of adaptations in private properties which are not eligible for funding through the use of Disabled Facilities Grant.
b) The implementation of this decision will be from 23 April 2021 and will be led by the Head of Service Assessment and Provision.

• The Deputy Director of Adults and Health noted the technical content of the report.
• The Deputy Director of Adults and Health approved the permanent recruitment which is critical to ensuring that the CCG are compliant with their responsibilities in relation to the CHC National Framework and to ensure that individuals with the most complex health needs are in receipt of the appropriate funding stream.
• The Deputy Director of Adults and Health approved the establishing and recruiting to the 3 CHC Social Work posts on a substantive basis.
• The Deputy Director of Adults and Health agreed a cost neutral recommendation for the Council by accepting the transfer of monies from the CCG on a recurrent basis.

The leader has approved his executive arrangements to take effect imediately following the Annual Meeting of Council which is to take place on the 20th May 2021 as set out in the following documents.

At the Annual Meeting of Council, which is to take place on 20th May 2021, the leader is required to present details of:
?the names and wards of the Executive Members;
?the names of Deputy Executive Members and Support Executive Members;
?the extent of authority of the Executive Board;
?the extent of any authority delegated to individual Executive Members;
?the terms of reference and constitution of such executive committees as the Leader appoints and the names of Executive Members appointed to them;
?the nature and extent of any delegation of executive functions to Community Committees, the Health and Wellbeing Board, any other authority or any joint arrangements and the names of those Executive Members appointed to any joint committee for the coming year; and
?the nature and extent of any delegation to officers.

This report sets out details of the the leaders executive arrangements contained within Part 3, Section 3 of the Council’s Constitution that will come into effect following the Annual meeting of Council and outlined in the attached documents below:
Section 3A: Responsibility for Executive Functions
Sets out the name and ward details of the Leader, his deputies, and the Executive Members appointed by him.
Section 3B(a-c): Executive members Portfolios
Set out the details of the eight executive portfolios and details of responsibility in relation to the executive functions of Directors.
Also details those Members appointed by the Leader as Deputy Executive Members and Support Executive Members.
Section 3D(a-b): Community Committee Executive Delegation Scheme and Community Committee Champions
Set out executive delegations to Community Committees and details of the appointment, roles and responsibilities of Community Committee Champions.
Section 3C(a-d): Executive and Advisory Committees’ Terms of Reference
Set out the Terms of Reference for Executive Committees, and the executive functions of Community Committees and Advisory Committees which are appointed by Full Council.
Section 3E(a-l): Officer Delegation Scheme (Executive Functions)
Set out the Leader’s delegations to Directors in relation to Executive functions. All delegations are subject to saving that where the Leader or the relevant portfolio holder has directed or the Director considers it necessary the matter shall be referred to Executive Board for consideration. Director’s functions may in turn be sub-delegated through those Directors’ sub-delegation schemes to officers of suitable experience and seniority subject to the same saving provision.
Section 3F: Executive Delegations to Other Authorities
Sets out delegations of Executive functions made by the Executive to other authorities

The Director of Resources approved the sub-delegation scheme set out at Appendix 1.

That the Chief Officer Parks and Countryside gave approval to enter into a licence agreement with Raymond Gubbay Ltd to enable a Christmas event to occur at Temple Newsam.

The Chief Planning Officer has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 24 May 2021.

The Chief Officer (Highways and Transportation):

i) noted the highway works as outlined in Section 3.3 and indicated on Drawing Number 074097-CUR-00-XX-DR-D-75001 Rev P03, shown at Appendix 3 of this report;
ii) approved the adoption of new highway construction on land shaded red on drawing number 074097-CUR-00-XX-DR-D-75009 Rev P01 so that it can be added to the Council’s maintenance regime, this is shown in Appendix 4 of this report;
iii) authorised the City Solicitor to advertise a Draft Traffic Regulation Order to amend no loading at any time restrictions on Tower House Street to enable loading in the layby; and if no valid objections are received, to make, seal and implement the Orders as advertised;
iv) gave authority to incur expenditure of £10,000 TRO costs and £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement;
v) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council with step in rights.

The Director of Communities, Housing and Environment approved the sub-delegation scheme set out at Appendix 1.

a) The Chief Officer Civic Enterprise Leeds noted the contents of this report and approved the award of framework contracts to Alfred Bagnall & Sons (Leeds) Ltd, Greens (Decorating) Contractors Ltd, GME Painting Contractors Ltd and Wharfedale Decorations Ltd for painting and decorating services to Civic properties for the period of 1st July 2021 to 30th June 2025 with an estimated total expenditure of £2,800,000.
b) Recognised that Appendix 1 and Appendix 2 should be designated exempt from publication.

The Director of Adults and Health has approved the sub-delegation scheme set out in Appendix 1.

The scheme sets out how the Director of Adults and Health intends to exercise the powers delegated to her in accordance with the Constitution.

The scheme details the sub-delegation of those powers by setting out
the officers to whom they are delegated and any terms or conditions applied to those sub-delegations.

All sub-delegations set out within the scheme are made to officers of suitable experience and seniority.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 24 May 2021.

The City Solicitor has approved the sub-delegation scheme attached as
Appendix 1 to the attached report.

The Director of Children & Families approved the sub-delegation scheme set out at Appendix 1.

The Programme Director – Strengthening Families, Protecting Children approved the sub-delegation scheme set out at Appendix 1.

The Chief Officer – Social Work Services approved the waiver of Contract Procedure Rules no 8.1 and 8.2 in order to award a contract to Basis Yorkshire, without seeking competition, in the sum of £21,000 per annum. The contract shall commence on the 1st April 2021 and expire on the 31st March 2022.

The Director of Public Health has approved the sub-delegation scheme set out in Appendix 1.

The scheme sets out how the Director of Public Health intends to exercise the powers delegated to her in accordance with the Constitution.


The scheme details the sub-delegation of those powers by setting out
the officers to whom they are delegated and any terms or conditions applied to those sub-delegations.


All sub-delegations set out within the scheme are made to officers of suitable experience and seniority.

The Director of City Development has granted approval to:
Enter into an Enabling Works Delivery Agreement (EWDA) (NEC3 Short Contract) with Wates Construction Ltd for the sum of £1,414,725.53 to enable the completion of early design, procurement and construction activities prior to entering into the main NEC3 ECC.

The Director of Communities, Housing and Environment:
• Approved the call off and contract award from the Re-roofing and Associated Works framework contract for a total of £2.5m for the financial year 2021/22 (year one) work, to the contractors ranked first and second in the tender evaluation in line with the agreed selection process for year one works:

? Houston Roofing (Houston Group of Companies Ltd, formerly Houston Roofing Limited)
? A Connolly Limited
• Noted that the planned spend on the works will be split equally between the two contractors, each receiving a contract for approximately £1.25 million of work.

The Head of Democratic Services approved the appointment set out below, which will be reported to the next meeting of the Member Management Committee:

Councillor Wyn Kidger to replace Councillor Judith Elliott.

The Director of City Development has approved that the subject properties are sold on the terms as set out in the confidential appendix that accompanies this report.

The Chief Officer Resources and Strategy approved the transfer of funding by way of a section 76 agreement to NHS Leeds Clinical Commissioning Groups Partnership for delivery of a Social, Emotional and Mental Health (SEMH) Cluster Based Support: MindMate Wellbeing service for the period 2021/22 at a value of £250,000.

• The Director of Communities, Housing & Environment noted the contents of this report and approved the appointment of Dyson Energy Services Ltd.
• The contract will commence on the 7th May 2021 for a period of 3 years with the option to extend for a further 12 months. The annual value of this contract will be £120,000 per annum with a potential estimated contract value of £480,000 if the extension is utilised.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £364,000.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £383,250.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £361,350.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £305,035.71.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Digital and Information Officer approved the request to extend contract DN233145 - LCCITS200373: Provision of Technical Support Services with Oracle Corporation UK Ltd for a period of 12 Months from 1st June 2021 to 31st May 2022 at a cost of £115,574.56.

The Chief Officer Elections and Regulatory Services approved the extension of the contract with Imperial Civil Enforcement Solutions Ltd for the provision of Support & Maintenance of the Council’s Parking and Bus Lane Enforcement and Permit Management System for a further 12 months, for the period 1st July 2021 to 30th June 2022 at a cost of £172,562.00.

The Chief Officer Elections and Regulatory Services also supported a procurement and service development project in conjunction with the Council’s Digital and Information Service that will aim to provide a modern hosted platform from which Parking Services will be able to operate from July 2022.

The Head of Democratic Services approved the appointment set out below, which will be reported to the next meeting of the Member Management Committee:

Councillor Judith Elliott to replace Councillor Wyn Kidger.

The Chief Officer Human Resources approved the existing contract extensions for the supply of Emergency Personal Protective Equipment (‘PPE’) to Leeds City Council for a period of one year with the six Emergency PPE Suppliers named in this report.