Decisions

The Chief Planning Officer has approved the sub-delegation scheme set out as Appendix 1 to the attached report effective from 23 August 2019.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

That the Director of Resources and Housing authorised Procurement and Commercial Services (PACS) to carry out legal and financial checks on the CCS framework.
That the Director of Resources and Housing, if the framework proves acceptable following these checks, agreed to procure a Single Supplier Managed Service, to Provide Pool Cars, by direct competition from the CCS Framework.

The Director of Resources and Housing approved:
• a release of £125K from an identified earmarked reserve relating to WRE and a solar project, comprising:
• a fully funded injection into the capital programme of £80K (from the overall £125K), tied to linked authority to spend of that money on priority projects to help tackle fuel poverty across the city; and,
• a one-off revenue based funding exercise of £45K (from the balance of the released £125K), where the money is to be used on a tree planting scheme and also, a project with a low carbon/fuel poverty focus in social housing.
2. The Director of Resources and Housing also noted that SEAQ intends to use ‘within year’ income coming into the WRE budget to partially cover budgetary pressures relating to the council’s response to the climate change emergency.

The Chief Planning Officer has:

a) Approved the City Council’s formal response to the Pre-Submission Draft East Keswick Neighbourhood Plan

The Chief Officer (Highways & Transportation);
i) noted the contents of the report;

ii) approved the detailed design and implementation of a package of highway works associated with the expansion of Moor Allerton Hall Primary School, as shown on the attached drawing no. TM/30/422/GA/01, at a total cost of £100,000;

iii) noted the required expenditure of £100,000, comprising £82,500 works costs, £16,500 staff fees and £1,000 legal fees, all being funded from the Children’s Services Learning Places Capital Programme
(previously approved);

iv) gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions as shown on the attached drawing no. TM/30/422/GA/01 and to advertise notices under the provision of Section 23 and 90c of the Highways Act 1980 associated with the pedestrian crossing facility and traffic calming respectively; and

v) authorised the City Solicitor to advertise notices under the provision of Section 90c of the Highways Act 1980 associated with the pedestrian crossing facility and traffic calming respectively, and advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised.

The Director of Resources and Housing:
1. Approved the decision to procure a contractor to deliver new build council housing on Tarnside Drive (including Mardale Crescent), Amberton Terrace and Seacroft Crescent through a two stage procurement process using the YORbuild2 framework
2. Approved the Evaluation Criteria to be used for General Needs Housing Bundle One in line with CPR 15.1

The Chief Officer (Highways & Transportation);
i) noted the contents of the report;
ii) approved the detailed design and implementation of a pedestrian crossing (zebra) facility on Hovingham Avenue in Harehills, associated with the planning approval granted for the Hovingham Primary School expansion, as shown on the attached drawing no. TM/13/082/01, at a total cost of £15,000;
iii) noted the required expenditure of £15,000, comprising £13,000 works costs, £2,000 staff and legal fees, all being funded from the Children’s Services Learning Places Capital Programme ( previously approved); and
iv) gave authority to advertise a notice under the provision of Section 23 of the Highways Act 1980 associated with the provision of a formal pedestrian crossing facility and if no valid objections are received, to implement the works as advertised.

The Director of City Development:
a. Gave authority to inject and spend £186,000 in 2019/20 supported from prudential borrowing at a cost of £28,530 per annum over 7 years on replacement gym equipment for Aireborough Leisure Centre.
b. Noted that the Head of Active Leeds is responsible for the implementation of this proposal.

The Chief Officer (Highways & Transportation);
i) noted the contents of the report;

ii) approved the detailed design and implementation of a package of highway works associated with the expansion of Hawksworth Wood Primary school, as shown on the attached drawing no. TM/21/085/01, at a total cost of £75,000;

iii) noted the required expenditure of £75,000, comprising £65,000 works costs, £9,000 staff fees and £1,000 legal fees, all being funded from the Children’s Services Learning Places Capital Programme ( previously approved ); and

iv) gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions as shown on the attached drawing no. TM/21/085/01 and to advertise a notice under the provision of Section 90c of the Highways Act 1980 associated with traffic calming and if no valid objections are received, to make, seal and implement the Traffic Regulation Order and implement the traffic calming as advertised.

The Director of Resources & Housing approved the request to add ten additional FTE posts to the Property and Contracts structure to enable the successful delivery of the Rethinking Repairs and other business critical service projects

The Chíef Officer (Highways and Transportation) approved the
recommendation to award the Watercourse Maintenance Contract 2019
to Peter Duffy Limited in the schedule of rates submitted.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £340,184.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £131,040.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £195,000.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

In respect of the digital recruitment campaign during National Adoption Week, the Head of Service One Adoption West Yorkshire approved the waiver of the following Contracts Procedure Rules:

Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements and award a contract to the Guardian in the sum of £53,500.00. The contract shall commence on the 20th August 2019 & expire on the 31st December 2019.

The Natural Environment Manager authorised the City Solicitor:

(a) to make and advertise a Public Path Diversion (Variation) Order in accordance with Section 333(7) of the Town and Country Planning Act 1990, in respect of the footpaths and bridleways shown on the map attached (Background Document A).
and
(b) to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Chief Digital and Information Officer gave approval to carry out a procurement exercise to upgrade the Apex Data Centre CRAC units to more modern types.

The Chief Officer of Resources and Strategy approved a waiver of Contracts Procedure Rule(s) 9.1 and 9.2 (High value procurements) to emable the award of a contract to IS Group in the sum of approximately £150,000. The contract shall commence on the 1st September 2019 and expire on the 31st August 2021 with the option to extend for a period of 12 months.

The Chief Officer (Highways & Transportation);
i) noted the contents of the report;

ii) considered and over-ruled the objection to the Highways Act 1980 Section 90c, and;

iii) requested the City Solicitor to write to the objector informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer (Highways & Transportation);
i) noted the contents of the report; and

ii) approved the application from Moose Café, for a licence to operate a street café on the highway at Bond Court, Leeds, from 7.30am to 6.00pm as shown on the attached unnumbered drawing, to expire on the 31st March 2020 and that future licences be renewed annually, subject to satisfactory operation, and with the approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways & Transportation);
i) approved the implementation of Phase 2 works at Hawthorn Terrace, Garforth, as shown on the site layout drawing in Appendix A;
ii) gave authority to the Flood Risk Manager to enter into an agreement with Highways England to receive their grant of up to £158k and also to inject this grant into the capital programme;
iii) subject to i) and ii) above, authorised the expenditure of £220k to carry out Phases 2 and 3 of the flood alleviation works funded from the balance remaining from RFCC Local Levy grant; £23.5k, the Highways England grant of £158k (subject to the conditions set out in the agreement) and the balance from LCC capital programme FRM Minor Works Scheme budget; £38.5k; and
iv) authorised entry onto land to undertake these works using powers of entry conferred onto Leeds City Council by Sections 14, 14A, 15 & 64 of the Land Drainage Act 1991 (amended by the Flood and Water Management Act 2010)

The Chief Officer Customer Access & Welfare approved the proposal as set out in this report and regrade the present Benefit Assessors from B3 to C1 (Council Tax and Benefits Officer) effective from 1st February 2019 (SCP 22 old pay spine) 1 April 2019 assimilate 12 new pay spine (no increment); incremental point from 1st August 2019 (SCP 13), their next incremental point being 1st April 2020 (SCP 14).

The Chief Officer (Highways & Transportation);
i) noted the contents of this report;

ii) considered and over-ruled the objection to Leeds City Council (Speed Limit) (No.45) Order 2018 – Kippax & Methley 20mph speed limit;

iii) request the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) (No.45) Order 2018 – Kippax & Methley 20mph speed limit; and

iv) request the City Solicitor to write to the objector informing them of the Chief Officer’s (Highways and Transportation) decision.

The Director of Resources & Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report

The Director of Resources & Housing:
1.1. Approved payment of the grants/loans paid to the taxi and private hire sector documented in Appendix 1 of this report.
1.2. Approved payment of the grants/loans paid to the Large Vehicle sector documented in Appendix 2 of this report

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £329, 680.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Children & Families:

a) Notes the negotiations held with Solicitors acting on behalf of the Governing Bodies and The Trust;

b) Gives authority for the Commercial Transfer Agreements listed below to be executed and completed to enable 6 schools to open as academies on 1st October 2019 (or a later date if agreed between the parties).

1. Between (1) the Council; (2) the Governing Body of Holy Rosary and St Anne’s Catholic Primary School; and (3) St Gregory the Great Catholic Academy Trust
2. Between (1) the Council; (2) the Governing Body of Immaculate Heart of Mary Catholic Primary School; and (3) St Gregory the Great Catholic Academy Trust
3. Between (1) the Council; (2) the Governing Body of St Augustine’s Catholic Primary School; and (3) St Gregory the Great Catholic Academy Trust
4. Between (1) the Council; (2) the Governing Body of Sacred Heart Catholic Primary School; and (3) St Gregory the Great Catholic Academy Trust
5. Between (1) the Council; (2) the Governing Body of St Paul’s Catholic Primary School; and (3) St Gregory the Great Catholic Academy Trust and
6. Between (1) the Council; (2) the Governing Body of St Urban’s Catholic Primary School; and (3) St Gregory the Great Catholic Academy Trust.

The Director of Children and Families approved the request to:
• Authorise acceptance of the tender submitted via the Leeds Local Education Partnership in the sum of £3,116,114 inclusive of all professional design fees incurred by the appointed contractor, development costs and surveys incurred by the contractor. Release of funding for the construction costs will be subject to valuations completed and validated by NPS Ltd. (Leeds).

• Authorise the requirement to enter into a contractual agreement with Leeds D&B One Ltd to deliver the development at Beeston Hill St Luke’s C of E Primary School. This will take the form of a JCT 2016 head contract between the authority and Leeds D&B One Ltd for the sum of £3,116,114

• Note that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project.

The Chief Officer, Highways & Transportation approved the
recommendation to use the waiver of CPR 15.2 to enable tenders for the Leeds Public Bike Hire Scheme to be evaluated on a 100% quality basis.

The Chief Officer (Highways & Transportation);
i) noted the detail of the highway works to provide safe pedestrian access to the development site as outlined in section 3 of this report;
ii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
iii) gave authority to incur expenditure of £40,000 works costs and £8,000 staff costs to be fully funded by a developer through a Section 278 Agreement;
iv) gave authority to advertise a notice under the provisions of Section 23 of the Road Traffic Regulation Act 1984 in order to inform the public of the new zebra crossing position on Kirk Lane, Yeadon;
v) authorised the City Solicitor to advertise notices under the provisions of Section 23 of the Road Traffic Regulation Act 1984 and Section 90c of the Highways Act 1980 to advertise a Draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Orders as advertised; and
vi) gave authority to carry out the detailed design, tender and implement the works as set out in Section 3.2

The Director of Adults & Health agreed to:

• Review the proposed works, consider the benefits that will be achieved in respect of upgrade of the sites, as well as the benefits that the long standing tenants will receive and give approval to go ahead with the refurbishments.
• Approve the expenditure of the works and the release of funds from the Adult Social Care Capital Grant Scheme included within the Council’s approved Capital Programme

The Director of Public Health has approved in accordance with the provisions of Regulation 72 (1) (a) (i and ii) of the Public Contracts Regulations 2015 and Contracts Procedure Rules 21.7 a variation to the contract price for the Home Independence and Warmth service (DN319428) to include an additional £150,000 per annum, (total £340,000) for the period 1st April 2019 to 30th September 2021.

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £166, 400.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £185,900.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £201, 292.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £221, 832.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Director of City Development approved the award of contract to KPMG for financial consultancy.

The Director of Adults and Health has approved to use the £30k allocated to LCC via the SCDI Programme to appoint Mhabitat at a cost of £21,700 plus VAT to deliver:

I. Context setting and project initiation kick off workshop
II. Discovery which will include interviews, journey mapping, ethnography work and surveys with front line staff
III. Delivery of Ideation workshops, including preparation, analysis, project meetings, support and project management
IV. Prototype design
V. Report writing to support bid to SCDIP implementation phase

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £128,668.80 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £149,989.32 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £204,516.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Director of Resources & Housing:
Approved the invocation of CPR 27 in order to waive CPRs 8.1 and 8.2 and,
Gave authority to procure a new contract for the maintenance and servicing of Merrion House’s gas fired generators.
Noted that we are varying the energy contract with Engie to incorporate the optimisation service.

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.