Decisions

The Chief Officer, Highways & Transportation
a) noted the contents of this report;
b) considered and overruled the objections to Leeds City Council (Traffic Regulation) (Movement Restriction) (No. M14) Order 2012 Amendment Order No. 3 2021 giving authority to implement the advertised order; and
c) requested the City Solicitor to make, seal and implement the Leeds City Council (Traffic Regulation) (Movement Restriction) (No. M14) Order 2012 Amendment Order No. 3 2021 as advertised in full; and
d) requested the City Solicitor to inform the objector accordingly of the decision taken.

The Director of Children & Families approved the sub-delegation scheme set out at Appendix 1.

The Director of Commuity, Housing and Environment approved the amended Enforcement and Civil Penalty policies to ensure they remain current and robust, and to include the determination of financial penalties in respect of The Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020.

The Chief Officer of Resources and Strategy accepted the tender supplied by Leeds LEP in the sum of £532,287.41 to carry out roofing works at West Oaks SEN Boston Spa.

The Chief Officer of Asset Management and Regeneration is recommended to:

Approve the release of commuted sums for the development of the Extra Care scheme at Windlesford Green, Rothwell
Grant authority for a grant agreement to be signed between Home Group and Leeds City Council to agree the funding.

The Chief Officer (Highways and Transportation) instructed the City Solicitor to apply to the Magistrates’ Court for, and promote as required, a Stopping Up Order under Section 116 of the Highways Act 1980 for the area of adopted highway as shown hatched red on drawing SD/217960/Z238/01, subject to the grant of planning application 21/04124/FU.

A request for approval to enter into a funding agreement with Trinity MAT reagrding the new free school Trinity Academy Leeds.

The Director of City Development confirmed and approved the ELOR roof tax rates for the four quadrants of the ELE, notwithstanding that the detailed financial information should be designated as exempt from publication when considered against the public interest test. These roof tax rates will be included within S106 Agreements for future planning permissions within the sites, except for Red Hall which will instead have the required amount as calculated by the model taken as a direct contribution from the Leeds City Council capital receipt.

The Director of City Development approved the appointment of Nicholson & Co. Ltd to a JCT Design and Build Contract for the refurbishment of the Town Hall Organ under CPR 9.5 due to the specialist artistic nature of the works and critical timelines required to ensure the financial viability of the scheme, in the sum of £1,469,620.00 to commence on 5th July 2021. This report is a Significant Operational Decision as a consequence of a Key Decision giving authority to spend £1.8m from the Town Hall Organ Scheme 16996/THO/000 injected into the programme in February 2021.

The Chief Officer, Civic Enterprise Leeds, approved the award of
contract for the supply of fresh milk, yoghurt and dairy products
(excluding hard cheese) to
Fresh Pastures Limited as a direct call off from ESPO Framework 120 –
Milk and Dairy Products.
The contract is to commence on 1st April 2021 for a period of 1 (one)
year with an option to extend for a further 3 x 12 months. The estimated
value of the contract is £315,500.

The Chief Officer, Civic Enterprise Leeds, approved the award of contracts to
Limetree Foods Ltd t/a Sandwich King for the supply of freshly filled
sandwiches as follows:
Lot 1 – Delivery of Freshly Filled Sandwiches and Wraps
(Schools) – contract catering £50,000 per annum
Lot 2 – Delivery of Freshly Filled Sandwiches and Wraps (Adult
Social Care) – contract catering £25,000 per annum
Lot 3 – Delivery of Freshly Filled Sandwiches and Wraps –
commercial catering £40,000 per annum
The contracts are to run for an initial period of 1 year from 1 April 2021
with the option of 3 x 12 month extensions

The Chief Officer Sustainable Energy and Air Quality noted the contents of this report and,
i. Provided authority to enter into a Heat Sale Agreement with Global Banking School Ltd to supply heat to St George House;
ii. Provided authority to enter into Heads of Terms with Secretary of State for Work and Pensions regarding the connection of Quarry House to the DHN, and provide authority to enter into the subsequent Heat Sales Agreement with Secretary of State for Work and Pensions on conclusion of their legal review; and
iii. Provided authority to enter into Heat Sales Agreements with Leeds Beckett University, Trinity Academy Leeds (East Leeds Free School), and Leeds Teaching Hospitals NHS Trust (St James’ Hospital Becket Wing) to connect these customers to the DHN following the conclusion of commercial discussions and legal review of the HSA terms.

The chief Officer (Highways and Transportation);
a) noted the contents of this report;
b) gave authority to complete the detailed design and implement the proposed ‘toucan’ pedestrian crossing and associated civils work as set out in section 3.3 and indicated on drawing TM-19-253-CON-01c at an estimated cost of £65,000;
c) gave authority to incur the expenditure of £55,000 works costs and £10,000 staff fees and legal fees, fully funded from a Developer contribution attached to planning consent 16/07380/FU;
d) gave authority for the footways and cycle tracks to be constructed under the powers contained in the provisions of Section 65(1) of the Highways Act 1980 by the side of the carriageway as shown on drawing TM-19-253-CON-01c for the joint use by pedal cyclists and pedestrians;
e) gave authority to and requested the City Solicitor to draft and advertise a Section 23 Notice (Road Traffic Regulation Act 1984) in order to inform the public of the proposed introduction of a ‘toucan’ pedestrian crossing, as shown on the drawing TM-19-253-CON-01c and respond to any communications received in this regard as appropriate; and
f) receiveed such other further reports (if needed) to address any objections received to advertised Notices or other matters arising from the detailed scheme proposals.

The Chief Officer ( Highways and Transportation):
i) noted the contents of the report; and
ii) approved the application for a temporary pavement licences from premises
listed in the Appendix 2, to operate a street café on the highway, as shown
on the attached unnumbered drawings, which will expire when current
restrictions, which are due to Government guidelines for COVID -19 are lifted.

The Chief Officer Civic Enterprise Leeds noted the contents of this report and approved the revised procurement strategy to enable works to be able to be delivered on a city wide basis across any / all wards for housing re-roofing works,

An increase of 3% in line with last year’s budget assumption at £1.50 which would make the new daily fee (rounded up to the nearest 10p) £49.20.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £401,500.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The City Solicitor has approved the sub-delegation scheme attached as
Appendix 1 to this DDN.

The Director of Resources approved the sub-delegation scheme set out at Appendix 1.

The Chief Planning Officer has made the Shadwell Neighbourhood Plan for the Shadwell Neighbourhood Area.

a) The Chief Officer Highways and Transportation approved entering a Funding Agreement, for Element B2 of the WY UTMC project, with West Yorkshire Combined Authority for the sum of £917,000.
b) In order to deliver the main component of Element B2 of the WY UTMC project, the Chief Officer Highways and Transportation approved the award of the West Yorkshire Hosted UTMC contract to Dynniq UK Ltd in the sum of £551,662.18, for an initial period of 4 years and with the facility to extend the contract up to a further four years.
c) The Chief Officer (Highways & Transportation) gave authority to inject £917,000 into the Highways Capital programme funded by pre-approved WYCA (West Yorkshire Combined Authority) grant funding.
d) The Chief Officer (Highways & Transportation) gave authority to spend the funding of £917,000 on the approved West Yorkshire UTMC system and associated items of Element B2 of the WY UTMC project, funded by WYCA.

The Director of Resources:
a) Noted that this decision is a direct consequence of implementing previous Key Decision (D48405, dated 13th February 2019) and was in the contemplation of the decision maker at the time the decision was taken and the award of contract to BT Plc, commencing in March 2020 for a period of 10 years with an estimated total value of £20.3M; and
b) Approved the authorisation of the 5G License Agreement to implement a pilot of 20 5G Micro Cells on CCTV and UTC furniture from April 2021.

The Chief Officer of CEL approved the award of the Housing Multi-trade
contract to commence 1st July 2021 for a period of 4 years, with the option to
extend for a further 4 x 12 month periods, with an estimated value of £3,000,000
per annum. The suppliers and lot allocations are indicated below:
John Rodriguez Plastering Ltd– Void Management Areas 2 & 5
Evolve Construction Services Limited – Void Management Areas 6 & 7
Palm Yorkshire – Void Management Areas 1 & 3
Cambridge Construction Northern Limited – Void Management Area 4

The Chief Officer (Highways & Transportation) approved the recommendation to award the Yorkshire Highway Alliance Supply of Coated Materials, Ready Mixed Concrete and Aggregates Framework 2021-2025 to Aggregate Industries UK Ltd, Cemex UK Operations Ltd, Colas Ltd, Hanson Quarry Products Europe Ltd T/A Hanson contracting, Harsco Metals Group Ltd T/A Steelphalt, Lane rental services Ltd T/A Hull Asphalt, RJC plant services, Tarmac Trading Ltd. with an estimated contract value of £90,000,000.00 from the 1st April 2021 until the 31st March 2025.

The Chief Officer of CEL approved the award of the Housing Electrical contract to commence 1st July 2021 for a period of 4 years, with the option to extend for a further 4 x 12 month periods, with an estimated value of £1.8m per annum to 3 contractors. The contractors and lot allocations are indicated below:
a. Gap Property Services Leicester Ltd– Void Management Areas 5, 6 & 7
b. Palm Yorkshire Ltd – Void Management Areas 1, 2, 3
c. SSE Contracting Limited – Void Management Area 4

The Chief Officer (Highways and Transportation) approved the award of the Minor Works Contractor Framework Contract to Colas Ltd and Hinko Construction Ltd. for a period of 4 years from 7th June 2021 to 6th June 2025 with an option to extend until 6th June 2027.

The Chief Officer (Highways & Transportation) has approved the request to award the West Yorkshire Supply and Installation of Traffic Signal Equipment Contract to Colas Ltd, Dynniq UK Ltd, Siemens Mobility Ltd and Telent Technology Services Ltd. With a start date of 12/05/2021, running for a 2 year period with the possibility of 1 extension for a further 2 years.

The Chief Officer (Highways and Transportation) approved the recommendation to award the West Yorkshire Traffic Signal Maintenance Contract to Telent Technology Services Limited. with an estimated contract value of £15.2 million including extensions.

The Director of Communities, Housing and Environment awarded the BITMO Responsive and Planned Repairs, Minor Refurbishment Works and Adaptation Contract to Mears Limited from the 1st October 2021 for 5 years until the 30th September 2026. The indicative cost for the contract is £1,800,000 per annum with the option to extend the contract for 5X12 months with the potential for the contract to run for 10 years at an indicative cost of £18,000,000.

The Director of Communities, Housing and the Environment approved:
1. The use of the most up to date 2019 IMD and ONS datasets to determine the individual allocations for each of the 10 Community Committees.
2. The 2021/22 Well Being and YAF allocations for each of the 10 Community Committees.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £150,000.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £106,368.60 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £243,568.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £148,346.69 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer Community Hubs, Welfare and Business Support approved the approach set out in this report for allocation of the HAF funding received from the Department for Education for the summer and Christmas school holidays in 2021.

The Director of Children and Families approved the decision to establish a two year Enhanced Youth Work Grant Programme through which grants of between £5,000 and £20,000 per annum will be allocated following a competitive application process. Grant projects may be for two years, one year or shorter duration for the period 01/04/2022 to 31/03/2024 at a total value of up to £400,000. Grants will be awarded to successful applicants and overseen by the Commissioning and Market Management team.

The Director of Adults and Health has approved the award for a new contract to HAS Technology Limited (HAStech) using Contract Procedure Rule 9.5 for the provision of the Provider Assessment and Market Management Solution on behalf of the Association of Directors of Adult Social Services Yorkshire and Humber in the sum of £113,710.00.

The contract will run for a term of one year to commence on 28th June 2021 and end on 27th June 2022.

The Chief Officer for Civic Enterprise Leeds noted the
contents of this report and approved the award of contracts to the following
contractors and management areas;
•
Marcher Roofing Ltd – Repair Management Areas 1, 2 & 3
•
Houston Group of Companies Ltd – Repair Management Areas 4, 5 & 6
•
City West Works Ltd t/a Liberty Group – Repair Management Areas 7, 8
& 9
For the period of 1st July 2021 to 30th June 2025 with the option to extend for a
further 4 x 12 months, with an estimated total expenditure of £11,200,000
(annual value of £1,400,000).

Recognised that Appendix 1 should be designated exempt from publication in
accordance with information procedure rule 10.4(3).

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 25 June 2021.

The Chief Officer Asset Management and Regeneration has given approval to the terms of the sale of Site A at Spring Valley Estate, Bramley, in order to facilitate the construction of a residential development on the adjoining site.

The Chief Officer for Asset Management & Regeneration has approved the final terms of the transaction for the disposal of this Council owned site, consistent with the decision of Executive Board of 18 March 2020.

The Head of Service Learning Systems agreed to:
a) Authorise expenditure of £394,316.45 from capital scheme number 33177/BGE/HOR to facilitate the construction project necessary to deliver the placement of a ‘bulge’ cohort at Horsforth School.
b) Authorise acceptance of the tender submitted by Portakabin Ltd. for the sum of £306,834.17. This figure is inclusive of all design fees, development costs and surveys.
c) Note the programme dates identified in section 30 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2021.
d) Note that the officer responsible for implementation is the Built Environment Principal Development Officer.

The Director of Adults and Health approved the variation to the contract end date and extend the contract for Women’s Counselling and Therapy Services (WCTS) for a period of 12 months from 1/7/2021 at a cost of £143,340.
The Director of Adults and Health noted the outcome of the MSE which has demonstrated that there is a potential market for this provision.

a) The Director of Public Health approved the available two year contract extension for the existing Leeds Suicide Bereavement Service contract, provided by Leeds Mind, with effect from 1st June 2022 for a maximum value of £203,816.00 across the two years (£101,908.00 per annum).

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,300.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £188,235.71.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Public Health approved the modification of the grant end dates for the delivery of SWIFt to 31st March 2022 to the organisations listed under point 4 of the attached report

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,300.00.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £156,428.57.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director of Adults and Health approved the allocation of £107,250 to the Time for Carers Grant Scheme in 2021/2022
The Director of Adults and Health approved the award of a grant to Carers Leeds with a value of £107,250 for the period 1st July 2021 to 31st March 2022
The Director of Adults and Health noted that the Head of Commissioning (Integration) will be responsible for implementing this decision

Following the completion of a previous procurement exercise the Chief Officer Community Hubs, Welfare & Business Support approves the award of the contract, and spend of £12,991 to provide the supply and installation of display cases, cabinets and rugs at Armley Community Hub and Library, and a replacement Hub Reception Desk at Seacroft Community Hub and Library, to Opening the Book Ltd.

a) The Director of Adults and Health approved the extension of the contract for the Support and Personal Care Service for People Living with Dementia at Bay tree Resource Centre (contract DN197322) under Contract Procedure Rule 21 for 2 x 12 month periods commencing 1st November 2021 to the 31st October 2023 with Methodist Homes (MHA). The total value of this decision is £411,310.19, breaking down to £205,655.09 per annum.
b) Funding for this service will be met through the Adults and Health budget.

The Natural Environment Manager authorised the making of a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of Leeds Footpath No. 97 to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

The Natural Habitats Manager is also authorised the declaration of a new section of footpath from Leeds City 97 to Scott Hall Road.

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 24 May 2021.