Decisions

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £264,350.11 to carry out electrical works at Wetherby High School.

The Director of City Development has agreed to implement a range of discounts for Market Traders as set out below with effect from 1st July 2020.
A) The current discount for open market traders be continued until the end of June 2020 only. (It is not expected that the open market will have any traders still unable to trade from 1st July).
B) That a discounted level of 25% be set for each individual trader’s fee or rent (open and indoor market) where they are not in receipt of a greater discount set out in c) and d) below. Full Service Charge will be applied to indoor market traders. This level of discount will apply until 30th September 2020, ie end of quarter 2.
C) That a discounted rent charge of 100% be applied to all personal services businesses ( including barbers, hairdressers, beauty treatments) that are unable to trade until such time as they are allowed to trade in accordance with the Government instructions. These traders will be subject to full service charge recovery. This discount will apply until Government restrictions on personal services including barbers, hairdressers, beauty treatments are relaxed with a long-stop date of 30th September 2020.
D) That a discounted rent charge of 50% be applied to all food to go traders wef 1st July 2020. These traders will be subject to full service charge recovery. This discount will apply until Government restrictions on take-away service only are relaxed with a long-stop date of 30th September 2020.
E) All indoor market arrears built up over the initial three month period remain payable and that traders be asked to clear the arrears. Where traders are unable to do so immediately to enter into payment plans whereby the outstanding debt is repaid with a long-stop position of 31st March 2022. If traders had an existing arrears amount that the payment plan for that be continued on its existing basis.
F) That the above arrangements, be kept under review and if any ‘local lockdown’, ‘2nd spike’ or a pro-longed period of reduced customer confidence occur, that further measures to support traders will be considered.
G) The Head of Markets and the Chief Officer Operations be authorised to discuss with individual traders on a case by case basis issues of hardship with individual traders and that waives of money due to LCC be considered within the scope of the existing arrangements and the scheme of delegation.
H) Where traders’ extenuating individual circumstances prohibit them from trading, even though Government restrictions would allow their tradeline to trade, point g) above will apply and individual discussions will be held.
I) That discounts be applied where traders have complied with reasonable requests to maintain safe social distancing measures in accordance with the Government instructions during the period of the discount being applied.

The Director of City Development has approved;
1) the sale of the subject site to the selected Preferred Bidder, the details and terms of which are contained within the confidential appendix;
2) the selection of the Reserve Bidder detailed within the Confidential Appendix.

The Chief Officer Asset Management and Regeneration has given approval to the freehold transfer of part of the site noted above to the Diocese of Leeds and to the leasehold transfer of playing field land at the site to the St. Gregory the Great Catholic Academy Trust on the terms outlined in the report, together with adoption of a shared use agreement as noted in this report.

To extend to Sunday 2 August 2020 the licences remaining to be renewed of:
1,950 licences temporarily extended by up to three months to 30 June (for licences expiring between 23 March and 12 June)
c.700 licences expriring ‘naturally’ in late June and early July.

As of Sunday 28 June 2,035 of the licences had been renewed and sent to the licence holders in the post.

However, around 866 licences remain to be renewed. The brief extension will permit the licence holders to work, and the taxi and private hire licensing service to assist the licence holders with renewing their licences.

The Built Environment Lead Officer accepted the tender supplied by Leeds LEP in the sum of £221,241.57 to carry out Roofing works at West SILC (Milestone Site).

The Chief Officer, Highways & Transportation:
i) noted and approved the general layout of the Elland Road scheme as shown on the attached drawings (TM-00-472-01-01/02/03/04/05) and noted that any revisions developed through TRO consultation will be reported back to the Chief Officer in a future report;
ii) requested the City Solicitor to advertise Traffic Regulation Orders as detailed on drawings TM-00-472-TRO-01 and, subject to no objections being received, to make and seal the orders as advertised; and
iii) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on attached drawings (TM-00-472-01-01/02/03/04/05) as proposed cycle tracks are removed and that following the removal of the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for segregated or shared joint use by pedal cyclists and pedestrians.

The Chief Information and Digital Officer approved the decision to accept the proposal from BT Plc to migrate Corporate WAN sites to the interim solution.

The Chief Officer, Highways & Transportation:
i) noted the contents of this report; and
ii) approved the reclassification of the A654 to a B class road in line with the guidance of the Department for Transport.

The Chief Officer (Highways and Transportation):
i) approved the waiver of Contract Procurement Rule No 8.1 and 8.2 – Intermediate value procurements to allow Leeds City Council to procure work directly from consultants Fore Consulting Ltd at a total cost of £75,00.00 (over 3 years);

ii) approved the expenditure on the procurement of work by consultants listed in i); and

iii) awarded a contract to Fore Consulting Ltd in the sum of £25,000. The contract shall commence on the 1 July 2020 and expire on the 30 June 2021 with the option to extend for a period of one year such option not to be taken up more than twice.

The Director, Strengthening Families Protecting Children Programme agreed to:
Waive CPR 9.1 and 9.2 high value procurement and ,
Award a contract for consultancy services working with the Leeds Relational Practice Centre from 29.06.2020 to 31.03.2021 with the option to extend for a further twelve months up to a maximum potential value of £101,250.

The Director of City Development authorised entering into a Development Services Agreement for the sum of £1.821m with Network Rail for the development of the Leeds Integrated Station Programme.

The Chief Officer – Financial Services approved the waiver of the following Contracts Procedure Rules: Contracts Procedure Rules No. 8.1 and 8.2 – Intermediate Value Procurements, using the authority set out in CPR 1.3 and award a fixed term contract to CIPFA Newco Ltd (trading as CIPFA C.Co) without competition in the sum of £44,500 with expenses capped at 5% of the contract fee. The contract shall commence on 29 June 2020 and expire on 31 August 2020.

The Built Environment Lead Officer accepted the tender supplied by Leeds Building Services in the sum of £200,625.27 to carry out heating and ventilation works at Westbrook Lane Primary School.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £123,839.29.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £223,698.07.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £212,593.73.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £234,121.43.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £188,235.71.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £1,092,000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £141,960.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £312,596.43.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £146,000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Officer Strategy and Policy approved the request to waive Contract Procedure Rules 9.1 and 9.2 and enter into a one year contract with the option to extend for a further year with Granicus-Firmstep Limited for their GovDelivery communications and marketing tool, without seeking competition, from 28th June 2020 for 12 months with an option to extend for a further 12 months to 27th June 2022 for the sum of £51,408 per annum.

The Built Environment Lead Officer accepted the tender supplied by J Greenwood (Builders) Limited in the sum of £103,860.00 to carry out external envelope works at Morley Victoria Primary School.

The Director of Resources & Housing approved the sub-delegation scheme set out as Appendix 1 to this report.

The Built Environment Lead Officer accepted the tender supplied by Tucker & Tunstalls Ltd in the sum of £155,202.97 to carry out roofing works at Scholes (Elmet) Primary School.

To reopen Lotherton Wildlife World

The Built Environment Lead Officer accepted the tender supplied by Tucker & Tunstalls Ltd in the sum of £101,705.31 to carry out roofing works at Clapgate Primary School.

The Chief Officer (Highways and Transportation):
i) noted the contents of this Report;
ii) approved the detailed design and subsequent installation of the proposed scheme as noted on drawing TE-17-519-GA; and

iii) gave approval to spend £10,000 on this scheme, being £2,500 staff fees and £7,500 works costs, to be funded by the LTP Transport Policy Capital Programme (100% Government grant funding).

The Chief Officer (Highways and Transportation):
i) approved the installation of one 7kW EVCP in the highway to support electric car club vehicles;
ii) noted the installation of other EVCP’s off-highway to support electric car club vehicles; and
iii) gave authority to incur expenditure of £8,000 comprising of works cost and staff fees, all to be funded from the S106 Car Club funds.

The Built Environment Lead Officer accepted the tender supplied by H H Hanson Ltd in the sum of £192,280.00to carry out roofing works at Farsley Farfield Primary School.

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Chief Officer, Highways and Transportation:
i) approved the design and implementation of the proposed (Draft)Traffic Regulation Orders for the LPTIP A61(S) Bus Corridor Improvements (Meadow Lane to Stourton M621 J7), to allow progression of the scheme; and
ii) requested the City Solicitor to advertise the (Draft) Traffic Regulation Orders and if no valid objections are received, to make, seal and implement the Orders as advertised.

The Chief Officer (Highways and Transportation):
i) noted the contents of the report;
ii) considered and over-ruled the objections raised to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.W16) Order 2015, Burmantofts & Richmond Hill Ward Consolidation Order, Amendment 1, Order 2019;
iii) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.W16) Order 2015, Burmantofts & Richmond Hill Ward Consolidation Order, Amendment 1, Order 2019; and
iv) requested the City Solicitor to write to the objector informing them of the decision taken by the Chief Officer (Highways and Transportation).

The Head of Learning Systems has approved an injection of £280,000.00 of a Section 106 Education contribution in respect of Planning Application Ref 12-01332 (Bruntcliffe Road) into the capital programme, and has approved expenditure of the same amount to facilitate expansion of Bruntclife Academy as part of the Learning Places programme.

The Built Environment Lead Officer accepted the tender supplied by Leeds Building Services in the sum of £190,101.88 to carry out Electrical and External Envelope works at Wetherby St James CE Primary School.

The Director of Communities and Environment:
• Noted the contents of the report
• Authorised overall expenditure of £120k for the delivery of the Holt Park Community Hub PFI works, furniture and ICT.

To delegate authority to the Chief Executive to jointly appoint with the other constituent councils of the Combined Authority (after consultation with relevant group whips) 3 additional Members to the Combined Authority and their substitutes, so that the 8 constituent council members taken as a whole reflect the balance of political parties for the time being among members of the Combined Authority’s constituent councils so far as reasonably practicable.”
In line with this authority the following Membership change will be made;

Councillor Andrew Carter to be the named substitute for Councillor Steven Leigh on the West Yorkshire Combined Authority

The Built Environment Lead Officer accepted the tender supplied by Leeds Building Services in the sum of £181,451.25. to carry out Curtain Walling works at Ninelands Primary School.

The Chief Planning Officer has:approved the City Council’s formal response to the Pre-Submission Draft East Keswick Neighbourhood Plan.

To extend the criteria of the Emergency Lettings Policy in light with the recent relaxation of social distancing laws in order to maxmimse the numbers of lets and reduce voids in a way that is safe for staff and customers and continues to prioritise those in urgent housing need.

The Director of Resources & Housing:
a) approved the award of the contract for the Apex Data Centre CRAC Unit Replacement Project to Keysource Limited for the sum of £412,257.04
b) noted that it is estimated the works will take approximately 8 months to complete from 1st July 2020, as outlined in 3.11 of the report.

a) The Director of Adults and Health noted that following a corporate review the functional structure for the directorate’s intelligence and policy resources will be assimilated within the Adults and Health Directorate. These will be incorporated within the responsibilities of the Head of Performance and Improvement who has shared accountabilities with the Children and Families Directorate. Business intelligence is required to inform its business valued at £207m (40% of the council’s net expenditure) and to deliver savings of £5.9m to mitigate demand pressures in financial year 2020/21.

b) The Director of Adults and Health noted the production of new automated resources offering the opportunity for more timely, disseminated bespoke business intelligence and better performance management whilst generating £135,222 of direct financial savings per annum, £82,000 of this within the Business Support Service. This will require new business and support arrangements to ensure the system meets and continues to reflect changing business requirements.

c) The Director of Adults and Health gave authority to approve the release of 2 permanent full time posts created through available funds within the employee budget.

The Chief Executive approved the sub-delegation scheme set out as Appendix 1 to this report.

The Head of Asset Management has declined to add T.V Harrison Sports Playing Field, Oldfield Lane, Wortley to the List of Assets of Community Value and instead add the property to the List of Assets Nominated by Unsuccessful Community Nominations on the basis that the nomination does not meet the criteria laid down in the Localism Act 2011.

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

The Chief Officer Highways and Transportation waived Contract Procedure Rules 8.1 and 8.2 using the authority set out in CPR 1.3 to enter into a contract with Thompson Brand Partners for a period of 6 months. The contract value will not exceed £60,000.

The Director of Resources and Housing approved the extension of DN253431 Provision of Steeplejack & Roofing Surveys and Minor Repairs of Multi Storey Flats contract with Stroma Specialist Access Limited for 1x 24 months as is allowed for within the contract for the period from 1st October 2020 to 30th September 2022 at an estimated value of £240,000.

a) The Chief Officer Culture & Sport, City Development approved a waiver of CPR’s 9.1 and 9.2 and awarded a new contract to Gallery Systems Inc. for the provision of TMS Collections, a cloud-hosted Museums and Galleries Collection Management System, for the period 9th June 2020 to 8th June 2023, with options to extend for 4 further periods of 12 months.
b) The costs are:
One-off cost - £2,550.00
Annual cost - £24,090.00
c) The total cost of the contract is £168,630.00 if all options to extend are taken up.
d) The decision to award a new contract to Gallery Systems Inc. for the provision of TMS Collections, a cloud-hosted Museums and Galleries Collection Management System, is being taken on the grounds that this represents best use of Council funds and resources at this point in time.

The Chief Officer (Highways and Transportation) agreed to award a 5 year contract to TMP Worldwide to produce and publish the Council’s Statutory Public Notices in the local media.

The Head of Learning Systems has approved the tender provided by the LLEP for Fire Safety& electrical works at Yeadon Westfield Junior School in the sum of £310,079.14 (excluding LLEP & NPS fees).

The Head of Learning Systems has approved the tender provided by the LLEP for Fire Safety Improvement works at Yeadon Westfield Infants School in the sum of £329,190.14 (excluding LLEP & NPS fees).

The Head of Learning Systems has approved the tender provided by the LLEP for Fire Safety Improvement works at Hunslet Carr Primary in the sum of £377,958.22 (excluding LLEP & NPS fees).

The Head of Learning Sytems accepted the tender supplied by Leeds Building Services in the sum of £149,795.85 to carry out heating replacement works at Ireland Wood Primary School.

The Director of Children & Families approved the sub-delegation scheme set out as Appendix 1 to the attached report.

a) In accordance with CPR 3.1.6 the Director of City Development has approved a tender exercise to procure the Pilot of a new business support product that is aimed at entrepreneurs under CPR 9. Is it expected that the procurement will commence on 19th June 2020 and close on 10th July 2020, and it is anticipated that a contract would be awarded on 4th August 2020.

b) In accordance with CPR 15.2 and CPR 27 the Director of Development has approved the tender evaluation to be split on 70% quality and 30% on price rather than the standard approach of 60% quality and 40% price.

The Director of Communities & Environment
a) Endorsed the findings from the Leeds City Listening Project 2020
b) Approved that the final project report and findings can be shared with Government Equalities Office who funded this work
c) Noted that the outcomes of the project will be disseminated to relevant council directorates to ensure that the issues that were identified are addressed through current and future work streams.
Responsibility for the recommendations and future gender equality work will rest with the Director of Communities and Environment

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £125,944.64 to carry out roofing works at Horsforth Newlaithes Primary School.

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £158,019.40 to carry out boiler replacement works at Moor Allerton Hall Primary School.

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £136,394.30 to carry out roofing works at Shire Oak Primary School.

The Head of Learning Systems accepted the tender supplied by Leeds Building Services in the sum of £208,659.44 to carry out boiler replacement works at Windmill Primary School.

The Chief Planning Officer has:approved the Re-Designation of the Headingley Neighbourhood Forum for the Headingley Neighbourhood Area