Decisions

The Chief Officer Parks and Countryside:
• Gave approval to inject £137,000 from various funding sources for the installation of a new floodlit Multi Use Games Area (MUGA) and link path at Street Lane Recreation Ground in Gildersome. This is shown as:
a. £80K Sport England
b. £40K S106 Greenspace monies
c. £17K Gildersome Action Group Contribution

• Grant edauthority to spend £155.659 (this includes £18,659 for a commuted sum which will be held in Parks and Countryside revenue) for the installation of a new floodlit MUGA and link path at Street Lane Recreation Ground in Gildersome.

The Chief Officer (Highways and Transportation) approved the increase in fees and charges as set out in Appendices A, B and C to this report

The Chief Officer (Highways & Transportation) approved the award of a new contract under Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice at a cost of £221,850.

The Chief Officer (Highways and Transportation) approved in principle the programme of local integrated transport schemes, up to a maximum value of £3.254 million for 2021/22, subject to the formal approval of individual schemes as required by the Councils’ financial regulations.

The Head of Learning Systems approved entering into a letter of intent with the Local Education Partnership (LEP) for the amount of £368,610 in order to meet the current delivery programme and handover date of 31 August 2021.

The Chief Officer HR approved the commencement of a full procurement exercise to put in place a new Framework Agreement for the Supply of Teachers and Educational Staff to Leeds Maintained Schools with effect from 1st August 2021 for a period of four years

The Chief Officer, Highways & Transportation:

i) authorised the injection and gave authority to spend £450k from the LPTIP Bus Delivery work package, Door to Door Community Transport Service project into the LCC Capital Programme in order to support the development of the scheme from FBC+; operating and evaluating a pilot in the south of the city; and

ii) noted that the pilot and all associated activities with this have previously been approved at Leeds City Council Executive Board on 10th February 2021, and the funds have been committed from the LPTIP budget and approved via the WYCA assurance process at Investment Committee on 4th March 2021.

The Chief Officer Parks and Countryside:
a) supported the proposal of the implementation of the new intruder monitoring system.
b) supported the proposal to injection of fund into the capital programme to support this scheme.
c) gave approval for the injection of funds and the authority to spend £110k.

The Chief Parks and Countryside Officer approved the schedule of charges set out in Appendix 1 in line with the contents of this report from 1st April 2021.

The Natural Environment Manager authorised the City Solicitor to enter into a Public Path Creation Agreement with the landowner in accordance with Section 25 of the Highways Act 1980 to create a public footpath The Poplars and The Birches, Bramhope with a width of 1.8 metres as shown on Background Document A

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 1 April 2021.

The Leader has made changes to his executive arrangements to take effect from 1 April 2021 as set out in the attached documents.

In accordance with Executive and Decision Making Procedure Rule 1.3 the Leader has decided to amend those parts of his Executive arrangements as shown in the appendices attached; namely
Section 3B(b): Executive Members Oversight of Officer Executive Delegations
Section 3E: Officer Delegation Scheme (Executive functions);
(a) General Delegations
(c) Director of Resources
(d) Chief Officer Financial Services
(f) Director of Communities, Housing and Environment
(g) Director of City Development

The Leader will present details of these changes, as required by Rule 1.3 at the next ordinary meeting of full Council.
All delegations remain subject to the saving that where the Leader or the relevant portfolio holder has directed or the Director considers it necessary the matter shall be referred to Executive Board for consideration. The Leader notes that Director’s functions may in turn be sub-delegated through those Directors’ sub-delegation schemes to officers of suitable experience and seniority subject to the same saving provision.

For the avoidance of doubt all other documents within the leader’s executive arrangements remain as presented to Council on 24th February 2021.

The Natural Environment Manager authorised the City Solicitor:

(a) to declare two sections of footpath dedicating them as public rights of way between Leeds Footpath Nos. 200 and 205 with a 3 metre wide stone surface and at the northern end of Leeds Footpath No. 200 with a 3 metre wide tarmac surface as shown on the maps attached at Background Document A.

(b) to make and advertise a Public Path Extinguishment Order in accordance with Section 118 of the Highways Act 1980, in respect of part of Public Footpath No. 205 as shown on the maps attached at Background Document A.

(c) to confirm the Order subject to there being no objections or in the event of objections which cannot be withdrawn, for the Order to be referred to the Secretary of State for the Department of the Environment, Food and Rural Affairs for determination.

The Chief Officer Elections and Regulatory approved the procurement of the Virtual Media bodycams as set out in this report.

Approval of Director of Communities, Environment & Housing Sub-delegation Scheme

The Chief Officer - Financial Services approved the sub-delegation scheme set out as Appendix 1 to this report.

The Head of Democratic Services is requested to:
a) Give approval to the change to the appointment of Members to The Lord Mayor of Leeds Appeal Fund as set out in paragraph 3.1 of the associated report;
b) Note the appointment will be reported to Member Management Committee in due course.

The City Solicitor approved the sub-delegation scheme set out as Appendix 1 to this report.

The Director of Resources approved the sub-delegation scheme set out as Appendix 1 to this report.

The Director of Resources & Housing granted approval to enter into an NEC4 Engineering and Construction Contract (NEC4 ECC) Option A with Wates Construction Ltd for the construction of 41 new council homes at Tarnside Drive (including Mardale Crescent) for the sum of £9,191,098.48; enabling a contract start date for 6th April 2021, a site access date of 10th May 2021 and a completion date of 26th August 2022; and approval to spend.

The Chief Parks and Countryside Officer gave authority to spend £650k to establish the Woodland Creation Initiative across the city. This is based on the cost of £3 per tree and the delivery of the ambition to plant 50 hectares, 220,000 trees per year for 25 years planting 5.8 million trees in total. This will require a capital investment from the council.

The Director of Children and Families agreed to the creation of a position of National Adoption Strategic Lead at Director 65% and for this to be added to the staffing establishment of One Adoption West Yorkshire on behalf of Regional Adoption Agencies.

The Chief Officer – Financial Services approved the revised CPRs and approve that they will come into effect on 1st April 2021

The Chief Officer, Operations approved the variation of the Provision of Security Services contract for Kirkgate Marker by means of an extension to the current contract by 18 months from 4th May 2021 to 3rd November 2022 with a contract value of circa £141k under the same terms and conditions as the current contract.

The Chief Digital and Information Officer approved the award of a contract to Tameside MBC in the sum of £119,000. The membership period commences on the 1st April 2021 and expires on the 31st March 2022.

Permission to waive CPRs (Contract Procedure Rules) 8.1 and 8.2 to award a contract to Creativity in Practice for 24 months.

The Director of City Development:

i) gave authority to spend £36,201,000 in respect of the Phase Two Leeds (River Aire) Flood Alleviation scheme; &

ii) approved the instruction for BMM jv Limited to undertake the Phase Two Step Two Leeds (River Aire) Flood Alleviation scheme works.

This decision sits under a previous key decision which was approved at Executive Board in February 2019.

The Chief Officer Communities approved grant funding to Voluntary Action Leeds from the Third Sector Infrastructure Support Fund Grant from 1st April 2021 to 31st March 2022. The maximum grant payment is £221,670.90 from the Communities and Environment Directorate and £73,105.50 from the Children and Families Directorate. The total grant payable is £294,776.40.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £214,724.25 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £152,743.24 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer Financial Services approved the 12 month extension. The approximate value of the contract is £200,000 per annum. This includes an uplift in the current rates which is matched against reducing number of transactions.

The Chief Officer Strategy & Policy approved the commencement a competitive tender exercise in accordance with the Council’s Contract Procedure Rule (CPR) 9 for the procurement of a new Disclosure and Barring Service (DBS) solution.

The Head of Service for One Adoption West Yorkshire approved a variation to the contract with Barnardo’s to deliver an Interagency Adoption Placement (DN477072) from 1st April 2021 to 31st March 2023. This variation will allow an additional advance payment of £64,000 to be made in April 2021. No additional value is to be added to the contract.

The Director of Children & Families approved the extension of cooperation agreements to AIPs for the delivery of services to keep children and young people in vulnerable circumstances and at risk of exclusion from education, included in high quality learning for the period 1st April 2021 to 31st March 2022, at a total value of approximately £5.1m per annum.

The Chief Officer, Highways and Transportation approved a street café licence for Blayd’s Bar, based on:
- Operating hours of 5.15pm – 11pm, seven days per week
- From 12th April to 17th May 2021, with a review point at 10th May 2021, to see whether it is appropriate to continue it beyond 17th May.
The Chief Officer, Highways and Transportation approved:
A. The advertising and subsequent implementation of a Temporary Traffic Regulation Order to prohibit vehicle access to Blayd’s Mews from 5pm – 11.15pm, Monday to Sunday.
B. Vehicular access shall be fully maintained for all intended highway purposes at all other times.
C. That this arrangement is reviewed on 10th May alongside the review of the Street Café Licence.

The Chief Officer Financial Services approved the award of the contract to Worldpay Limited for a period of 4 years commencing on 1st April 2021. The award will be by direct call off from an existing Crown Commercial Services (CCS) framework arrangement ‘Payment Acceptance’ (RM6118) Lot 1 ‘Face to Face (F2F, Cardholder Present) & Card Not Present (CNP) Card Acquiring, Gateway & Alternative Payment Method (APM) Services’

The Chief Officer for Environmental Services noted the contents of this report and under CPR 3.1.6 approved a direct call-off to Storm Environmental Ltd using Lot 1 of the YPO Framework 983 for a range of steel wheeled bins. The contract will be for a period of 4 years and has an estimated annual value of £66,250 with a potential total value of £265K, The contract will commence on the 1st April 2021 and expire on the 31st March 2025. No extensions will be available.

The Director of Children and Families agreed permission for LCC to procure a regional Adoption Peer Mentoring Scheme on behalf of One Adoption West Yorkshire, One Adoption North and Humber and One Adoption South Yorkshire via a competitive tender.

The contract(s) will commence 1 October 2021 for two years initially, with the option to extend for a further 12 + 12 months. The maximum annual value of the service is £114,790, therefore the total value for the initial 2 year term is £229,580, or £459,160 if all extensions are taken up. This is a significant operational decision.

The Director of Children Families also approved:
a) The receipt of income of £1,514 from One Adoption North and Humber and One Adoption South who will contribute an equal 1/3 share of the commissioning and contract management costs to LCC for this regional tender.

b) The waiver of contract procedure rule 15.2 and for the tender evaluation criteria to be based on 70% quality and 30% price rather than the standard approach of 60% quality and 40% price.

Floral Decorations
The service will not be supplying and maintaining floral decorations to the city centre and surrounding areas this spring and summer. We will however, honour any commitments where they are purchased by community committees, ward members or community groups. This will include maintenance as applicable.

Seasonal Bedding Displays
This year Summer bedding displays will be restricted to areas that already have spring bedding displays planted in them, such as crematoria, cemeteries, remembrance gardens and city parks. Those flower bed areas left will not be planted out with bedding but will be seeded during March with a pictorial wildflower mix that will provide colour from May right through to late October. This seed mix has the added benefit of being an excellent pollinator and fits in well with the council’s actions to combat climate change and promote biodiversity.

The Chief Parks and Countryside Officer approved the following:
a) To increase the season ticket price to £40 from April 2021 with anticipated additional income of £12.5k in 2021/22.
b) To explore the option of some form of community asset transfer to gauge interest from bowling clubs and evaluate the impact by autumn 2021.
c) To note that the Recreation Development Manager is responsible for implementing these recommendations in the timescales stated.

The Chief Parks and Countryside Officer approved the following:

a) The closure of the West Leeds Country Park Visitor Centre and adjacent greenhouse.
b) That animals are safely and sensitively relocated to other collections in line with the guidelines set out by BIAZA (British and Irish Association of Zoos and Aquariums).
c) That staff based at the visitor centre replace casual and seasonal animal keeper staff at Tropical World and Lotherton.
d) To note that the Head of Asset Management will take responsibility for the visitor centre to consider options for future use including potential disposal.

The Chief Officer Parks and Countryside approved the increase in entrance charges at Lotherton from 5th April 2021.

The Director of City Development has
a) noted the contents of this report and the advice contained within it.
b) approved the proposed approach to the administration of Phase Two of Leeds City Council COVID-19 Additional Restrictions Grants and delegated the approval to award grants under it as set out in the Director of City Development’s Sub-Delegation Scheme.

The Director of Adults and Health approved the direct award of a 12-month contract to Methodist Homes Association for the provision of extra care services at Yew Tree and Rosewood Court. This contract is to commence 1st April 2021 and is for a total value of £473,303

The Director of Adults and Health approved the direct award of a 12-month contract to Anchor Hanover Group for the provision of extra care services at The Laureates. This contract is to commence 1st April 2021 and is for a total value of £135,951.

The Director of Adults and Health approved the direct award of a 12-month contract to Methodist Homes Association for the provision of extra care services at Assisi Place. This contract is to commence 1st April 2021 and is for a total value of £337,559

In accordance with the Councils Contract Procedure Rule 3.1.6, the Chief Officer Housing approved the use of a restricted tender process using Constructionline to undertake a competitive procurement process leading to the appointment of a contractor to carry out the re-roofing programme. The pre tender estimated cost of these works is £391,000 for 2021-22.

The Chief Officer Civic Enterprise Leeds approved the extension of the External and Internal Communal Painting contracts with Mitie Property Services (UK) Limited, Alfred Bagnall & Sons (Leeds) Limited and Wharfedale Decorations Limited for a period of 24 months commencing from the 1st April 2021 until the 31st March 2023 with a total potential extension value of up to £4,400,000 across all three contractors.

The Chief Officer Elections & Regulatory:
• approved the retention of the current charges for official searches of the local land charges register, CON29 enquiries and expedited fees as set out in Appendix 1.
• approved the estimates of total costs and estimates of numbers of requests, the basis for those estimates, and the amount of the unit charges proposed for the next financial year, as set out in Appendix 2.
• approved the collection of VAT in respect of the Con29 form and the expedited fees.

The decision is a continuation of the programme approved under D50874 to accept Earned Autonomy Funding from the Ministry of Housing, Communities and Local Government in the form of a ‘Troubled Families’ grant income. The £2,454,000 funding will be alloacated to continue the Families First programme, including £270,000 extend contracts with specialist staff deployed in the Early Help Hubs through Adults and Heath Directorate commissioned providers as follows:
• Humankind Charity (formerly DISC) for the Community Drug and Alcohol Prevention, Treatment and Recovery Service (known as Forward Leeds).
• Touchstone - Leeds for the Community Based Mental Health Service (known as Live Well Leeds).
• Leeds Women’s Aid for the Domestic Violence and Abuse Services (known as Leeds Domestic Violence Service.

The Chief Officer, Resources & Strategy provided Authority to Spend £310,000 from capital budget 32453/EAD/000, for the refurbishment of Easdale Children’s Residential Home.

Works to be carried out by the Councils Internal Service Provider, Leeds Building Services (LBS) in accordance with Contract Procedure Rule 3.1.4.

The Chief Officer Asset Management and Regeneration is requested to:

a) Authorise a variation to the existing Development Services Agreement with Network Rail for the development of the Leeds Existing Station Programme to extend the contract period to 30 June 2021 and the value by an additional £1.135m (maximum). b) Authorise entering into a funding agreement with Network Rail to facilitate contributions towards LCC for the continued operation of a Programme Management Office pending confirmation of RNEP funding.

The Chief Officer Asset Management and Regeneration is recommended to:
a) Approve the request to vary the original funding agreement with WYCA to reflect the full funding position of £5,089,504 required to complete the full detailed design.

In 2017, LPTIP was awarded £173.6m in grant funding by the Department for Transport. LPTIP is administered by WYCA and has been established to transform the bus network, improve rail stations at key economic, housing growth and employment locations, and providing a world-class city centre gateways. Any schemes using LPTIP funding must be delivered by March 2021.

Executive Board approved a report at the 21st June 2017 meeting for the injection of the £173.5m LPTIP funding into the capital programme. In April 2018, WYCA’s PAT approved a request for £5m in funding through LPTIP for the development of Leeds Station. £1.779m of funding has been drawn down to date (April 2018 – December 2019). On 22 January 2020, WYCA’s PAT approved a Change Request for the drawdown of the remaining £3.221m in LPTIP funds. On 20th April the Director of City Development granted authority to spend for the remaining LPTIP grant funding to support the development of the Leeds Integrated Station Programme.

The Chief Officer of Asset Management & Regeneration authorised the agreed tenant compensation payments to enable the early vacation of the Shabab Restaurant, Tick Tock Escape Room and Evans Cycle Hub to allow for the construction of the Leeds Station Sustainable Travel Gateway project.

The Chief Officer (Highways and Transportation):
a) noted the detail of the highway works as outlined in section 3 of this report and shown on plan ref: SCP/190274/F13 Rev B attached at Appendix 3 of this report;

b) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council; and

c) gave authority to incur expenditure of £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

The Director of Public Health:

1. Approved authority to proceed with a competitive procurement process, as outlined in this report and in line with Contract Procedure Rules (CPRs) 3.1.6, to procure a suitable provider to deliver a new Leeds Cancer and Long Term Conditions Community Prevention and Awareness Service for a period of 5 years (with an option to extend for a period of up to 24 months in any combination) with a maximum budget of £67,680 per annum (£473,760 for the overall 7 year contract period).
2. Noted that a further report to approve the contract award which will be a direct consequence of this decision will be submitted for approval at the end of the procurement process and will therefore be a significant operational decision at most which will not be subject to call in.

The Director of Public Health:
a) approved an extension of two years under Contracts Procedure Rules (CPR) 21.1 to the existing Pharmacy Supervised Consumption Service contracts (DN339056) with effect from 1st July 2021 at a sum of £1,300,000.
b) agrred to vary the contract terms under CPR 21.7 with effect from 1st July 2021 by adding a new section to the Service Specification to clarify the notice period pharmacies must give, and the procedures they should follow, when making changes to pharmacy provision in particular the closure or transfer of a pharmacy to new premises or another provider

The Chief Officer for Parks and Countryside noted the content of this report and approved the award of the following contract. Following the competition against Lot 2 of the Eastern Shires Purchasing Organisation’s (ESPO) Framework Agreement (115) the intention is to award a single supplier for the supply and occasional installation of Outdoor Playground Equipment for the period of 1 year (31st March 2021 – 31st of March 2022) with the option of a further 3 x 12 month extensions to Kompan Ltd. The estimated annual value of the contract is £150,000 based on their schedule of rates.

The Director of Resources and Housing:
a) approved the award of the construction contract for repair and improvement works to the high rise housing blocks at Appletons and Saville Green to Kier Services Limited in the sum of £4,004,055.80.
b) noted that it is estimated construction will start on site May 2021 and last for twelve months.

The Director of City Development has approved the detailed plans for the expenditure of £300,000 of Additional Restrictions Grant (ARG) monies committed as part of the Key Decision taken in November 2020 to activities which support the return of footfall back to the City Centre and other key locations as restrictions are eased in 2021.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £388,464.29.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £401,500.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £388,985.71.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Chief Planning Officer has approved the Council’s formal response to the pre-submission draft Garforth Neighbourhood Plan.

The Director of Adults and Health approved:
The creation of 6 Occupational Therapy posts.
2 Senior Occupational Therapists to work on reducing the number of care packages that have 2 carers.
2 Community Occupational Therapists to support the development of the new Well Being Teams.
2 Community Occupational Therapists to reduce the backlog of assessments.
The cost of £268,862.
Implementation will be by the Disability Service Manager

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £365,000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £365,000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £401,500.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

The Deputy Director of Adults and Health:
Approved the procurement to commission an external agency to undertake two open book cost of care exercises simultaneously, to help inform fee rates for 2022/23, for older people’s care homes and for home care, and to identify a formula to inform future fee rates.

The Chief Officer Operations agreed to amend and extend a scheme of rental discounts for Market Traders as set out in the attached documents with effect from 1st April 2021.

The Director of Children & Families approved the transfer of the Cross Gates and Manston Children’s Centre childrens centre and staff from the employment, governance and management of Cross Gates Primary School to the employment, governance and management of the Learning for Life Service under TUPE principles.

The Chief Officer of Asset Management and Regeneration has agreed to waive Contract Procedure Rules number 8.1 and 8.2 – Intermediate Value Procurements and do a direct This waiver is seeking authority to waive Contract Procedure Rules number 8.1 and 8.2 – Intermediate Value Procurements and do a direct appointment from the Crown Commercial Framework, RM3745 Management Consultancy Framework, to appoint Steer Davies and Gleave Ltd, to produce the Economical Case for the FBC. Leeds City Council does not have this expertise in-house. This contract will have a cap of £40,000 and will commence on 31st March 2021 and end on 31st March 2022.

a) The Director of Resources & Housing noted the contents of this report and approved the appointment of the following contractors:
i. Lot 1 – Mchale Contract and Plants LLP & Tolent Solutions Ltd. The value of the works will be in the region of £2million per annum.
ii. Lot 2 – Rhodar Limited. The value of the works will be in the region of £300K per annum.
b) The contract will commencing on the 1st April 2021 for a period of 3 years with the option to extend for a further 12 months. The annual value of this contract will be £2.3million with a potential estimated contract value of £9.2 million if the extension is utilised